Strategic Office Operations Coordinator

Career Group; Los Angeles (CA); On-site; USD 52,000 - 64,000; Full time

Job summary

Career Group is seeking an Office Coordinator in Los Angeles to support day-to-day office operations and maintain a professional workplace. The role involves welcoming guests, coordinating meetings, managing supplies, and assisting with onboarding and events.

The ideal candidate has 2+ years in an office/administrative role, strong organizational skills, and excellent communication. This is a fast-paced environment offering broad exposure to business operations and growth opportunities.

Qualifications

• 2+ years in office coordination, administrative, or operations roles.
• Strong organizational skills and attention to detail.
• Professional communication with a service-oriented mindset.
• Ability to prioritize multiple tasks in a fast-paced environment.

Responsibilities

• Coordinate daily office operations to ensure the workplace runs smoothly and efficiently.
• Serve as the primary point of contact for office vendors, building management, and service providers.
• Manage office supplies, inventory, and equipment maintenance.
• Welcome guests and handle visitor management and meeting logistics.
• Coordinate conference room scheduling and office-wide meetings.
• Assist with employee onboarding, desk setup, and office orientation.
• Support team events, lunches, and occasional company gatherings.
• Process invoices and track office expenses; assist with budget-related administrative tasks.
• Handle mail, shipments, and deliveries; support special projects and general administrative tasks.

Skills

Office coordination

Organization

Communication

Prioritization

MS Office / Google Workspace

Tools

Microsoft Office Suite

Google Workspace

Job description

Career Group is seeking an Office Coordinator in Los Angeles to support day-to-day office operations and maintain a professional workplace. The role involves welcoming guests, coordinating meetings, managing supplies, and assisting with onboarding and events.

The ideal candidate has 2+ years in an office/administrative role, strong organizational skills, and excellent communication. This is a fast-paced environment offering broad exposure to business operations and growth opportunities.