Administrative Coordinator: Operations & Scheduling

Lunch Bunch Co; West Hollywood (CA); On-site; USD 48,000 - 62,000; Full time

Job summary

Lunch Bunch is seeking an Administrative Coordinator to maintain accurate records and support day-to-day administrative operations in West Hollywood, CA. The role includes coordinating communications and ensuring internal systems and dashboards stay up to date.

The ideal candidate will be detail-oriented, organized, proactive, and capable of understanding how departments collaborate to support overall operations. Cross-training for supervisory coverage is involved.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, deadlines, and recurring responsibilities.
• Strong written and verbal communication skills.
• Proficiency with spreadsheets, digital databases, and administrative tools.
• Ability to learn new software, systems, and internal workflows quickly.

Responsibilities

• Create and manage schedules, including coordinating coverage, filling open shifts, and updating schedules as needed.
• Coordinate with supervisors to address staffing needs and maintain smooth daily operations.
• Complete weekly exports and maintain accurate internal records.
• Update Paylocity cost centers, hiring and schedule dashboards, teacher onboarding sheets, and Airtable.
• Track outstanding tasks and ensure information is accurate and up to date.
• Prepare and distribute newsletters, announcements, reminders, and operational updates.
• Utilize scheduling software capabilities, and ensure all shifts are correct, accounted for, and all geo-fences are accurate
• Maintaining territory CRM
• Organize and manage teacher feedback, class photos, post-program surveys, and incident reports.
• Ensure teachers are completing feedback and surveys as data collection is important for the growth of the department/business
• Complete cross-training on supervisory workflows, systems, and procedures.
• Provide temporary supervisor coverage during absences, supporting routine operational tasks and scheduling needs

Skills

Organizational skills

Attention to detail

Communication skills

Spreadsheet proficiency

Multi-tasking

Job description

Lunch Bunch is seeking an Administrative Coordinator to maintain accurate records and support day-to-day administrative operations in West Hollywood, CA. The role includes coordinating communications and ensuring internal systems and dashboards stay up to date.

The ideal candidate will be detail-oriented, organized, proactive, and capable of understanding how departments collaborate to support overall operations. Cross-training for supervisory coverage is involved.