Administrative Coordinator

Lunch Bunch; Los Angeles (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

Lunch Bunch in Los Angeles seeks an Administrative Coordinator to maintain accurate records, support daily operations, and keep internal systems up to date. You will coordinate communications and contribute to dashboards and reporting efforts across teams.

The role offers cross-training in supervisory tasks to cover when a supervisor is unavailable, requiring detail orientation, proactive planning, and the ability to work independently while collaborating with multiple departments.

Qualifications

• Strong organizational skills and attention to detail in daily operations.
• Ability to manage multiple tasks, deadlines and recurring responsibilities.
• Strong written and verbal communication across teams and levels.
• Proficiency with spreadsheets, digital databases, and administrative tools.
• Ability to learn new software, systems, and internal workflows quickly.
• Strong follow-through and accountability when handling tasks.
• Ability to work independently while collaborating across departments.
• Sound judgment for identifying discrepancies and escalating issues.

Responsibilities

• Administrative operations, scheduling, supervisor coverage.
• Create and manage schedules, cover shifts, and update rosters.
• Coordinate with supervisors to address staffing and daily operations.
• Complete weekly exports and maintain internal records.
• Update Paylocity cost centers, dashboards, onboarding sheets, and Airtable.
• Track outstanding tasks and ensure information is current.
• Prepare and distribute newsletters, announcements, reminders, and updates.
• Utilize scheduling software to ensure shifts are correct and geo-fences accurate.
• Maintain territory CRM and organize teacher feedback and surveys.
• Provide temporary supervisory coverage during absences and support tasks.

Skills

Organizational skills

Attention to detail

Multitasking

Written communication

Verbal communication

Spreadsheet proficiency

Database proficiency

Independent work

Cross-department collaboration

Adaptability

Problem solving

Time management

Tools

Paylocity

Airtable

Job description

About Lunch Bunch:

Lunch Bunch is on a mission to change kids' nutrition and access to knowledge about healthy eating - and ultimately influence the role food can play in educating kids in a fun, creative, inspiring way. We are doing this by partnering with schools to offer unique enrichment programming where food can be the foundation of not only learning culinary arts & cooking, but also entrepreneurship, STEM skills, health and fitness, world history and more. The curricula are thoughtfully designed to incorporate multicultural learning, both familiar and growth mentality, partnership with school core curriculums and long-term lessons to build healthy habits over a student's lifetime.

Role Summary:

The Administrative Coordinator role is responsible for maintaining accurate records, supporting day-to-day administrative operations, coordinating communications, and ensuring that internal systems and dashboards remain up to date.

While the primary focus of this role is administrative, the individual will also receive cross-training in supervisory responsibilities to provide coverage when a supervisor is unavailable. The ideal candidate is detail-oriented, organized, proactive, and able to understand how different departments work together to support overall operations.

Responsibilities:

Administrative operations, scheduling, supervisor coverage:

• Create and manage schedules, including coordinating coverage, filling open shifts, and updating schedules as needed.
• Coordinate with supervisors to address staffing needs and maintain smooth daily operations.
• Complete weekly exports and maintain accurate internal records.
• Update Paylocity cost centers, hiring and schedule dashboards, teacher onboarding sheets, and Airtable.
• Track outstanding tasks and ensure information is accurate and up to date.
• Prepare and distribute newsletters, announcements, reminders, and operational updates.
• Utilize scheduling software capabilities, and ensure all shifts are correct, accounted for, and all geo-fences are accurate
• Maintaining territory CRM
• Organize and manage teacher feedback, class photos, post-program surveys, and incident reports.
• Ensure teachers are completing feedback and surveys as data collection is important for the growth of the department/business
• Complete cross-training on supervisory workflows, systems, and procedures.
• Provide temporary supervisor coverage during absences, supporting routine operational tasks and scheduling needs

Requirements

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, deadlines, and recurring responsibilities.
• Strong written and verbal communication skills.
• Proficiency with spreadsheets, digital databases, and administrative tools.
• Ability to learn new software, systems, and internal workflows quickly.
• Strong follow-through and accountability when managing assigned tasks.
• Ability to work independently while collaborating effectively across departments.
• Sound judgment when identifying discrepancies, resolving routine issues, and escalating concerns.
• Flexibility and adaptability when shifting between administrative responsibilities and temporary supervisory coverage.
• Previous administrative, operations, or coordination experience preferred.

This job description is not intended to be all-inclusive. The employee may be required to

perform other related duties as assigned to meet the ongoing needs of the organization.

Lunch Bunch is proud to be an equal opportunity employer. We are committed to creating

and maintaining an inclusive, welcoming, and equitable environment for all. We do not

discriminate based upon race, religion, color, national origin, gender (including pregnancy,

childbirth, or related medical conditions), sexual orientation, gender identity, gender

expression, age, socioeconomic status, status as a protected veteran, status as an

individual with a disability, or other applicable legally protected characteristics.