Administrative & Student Accounts Virtual Assistant (Fully Remote)

20four7va; United States; Remote; USD 42,000 - 56,000; Full time

Job summary

20four7VA, a global virtual assistant provider, seeks an Administrative Support role focused on invoicing, student communications, and back-office tasks. The candidate will prepare invoices using Excel templates, monitor payments, and maintain accurate account records.

Strong Excel proficiency and clear written English are essential. The role includes handling inquiries via Google Voice, coordinating with coordinators, and organizing digital files while supporting recurring administrative

Qualifications

• Proficient in Microsoft Excel and strong written English.
• Experience with invoicing and back-office tasks.

Responsibilities

• Invoicing: Prepare and manage student invoices with Excel templates.
• Collect and track outstanding payments and submissions.
• Maintain records of invoices, credits and activity.
• Handle student inquiries via Google Voice and templates.
• Update spreadsheets and student account trackers.
• Assist with back-office tasks and file organization.

Skills

Microsoft Excel

Written English

Job description

• Prepare and manage student invoices using established Excel templates.
• Coordinate invoice submissions and track outstanding payments.
• Maintain accurate records of invoices, credits, and account activity.

Student Communication & Onboarding:

• Monitor student and family inquiries via Google Voice.
• Respond to routine texts using approved templates and procedures.
• Coordinate with financial management service coordinators to initiate services.

Spreadsheet & Administrative Support:

• Maintain and update spreadsheets and student account trackers.
• Review records for missing information and data-entry errors.
• Organize digital files and assist with recurring back-office tasks.

Additional Duties:

• Help document workflows and elevate unusual requests.
• Demonstrate proficiency in Microsoft Excel and strong written English.

20four7va

20four7VA is a global virtual assistant provider connecting skilled offshore contractors with clients in developed markets. They offer a vibrant community with free training, support, and upskilling opportunities.