Administrative Specialist to the Dean of Student Services

Collin College; Plano (TX); On-site; USD 46,000 - 56,000; Full time

Job summary

Collin College in Texas seeks an experienced administrative assistant to support the Deans of Student and Enrollment Services and related departments. You will answer inquiries, provide information, and help ensure compliance with state and institutional policies.

The role involves budgeting input, purchasing, invoice handling, and coordinating meetings. Occasional travel between campuses is required; a strong emphasis on accuracy, confidentiality, and professional communication is essential.

Qualifications

• Associate degree from an accredited institution required.
• Three (3) years of related experience OR equivalent combination of education and experience.
• Bachelor's degree from an accredited institution preferred.
• Equivalency language: At least 60 semester hours or at least 2 additional years of directly-related experience.
• This position is Security Sensitive; requires criminal background check.
• Collin College reserves the right to modify duties per business needs.

Responsibilities

• Assist students, staff, faculty and the public with enrollment information in person and by phone.
• Provide administrative support; schedule meetings and prepare documents/reports.
• Assist Dean with budget input and monitoring; maintain division inventory; review financial data.
• Process purchase requisitions; receive invoices; assist vendors with questions.
• May travel between campuses for meetings, workshops, and seminars.
• Maintain division organizational chart; follow up on leave/travel forms and payroll forms.

Skills

Customer service

Organizational skills

Verbal and written communication

Interpersonal skills

Budgeting

Vendor relations

Confidentiality

Education

Associate degree

Bachelor's degree (preferred)

Tools

CougarMart Purchasing System

Job description

Collin College in Texas seeks an experienced administrative assistant to support the Deans of Student and Enrollment Services and related departments. You will answer inquiries, provide information, and help ensure compliance with state and institutional policies.

The role involves budgeting input, purchasing, invoice handling, and coordinating meetings. Occasional travel between campuses is required; a strong emphasis on accuracy, confidentiality, and professional communication is essential.