Administrative Assistant I - Data, Scheduling & Office Support

Collin College; Allen (TX); On-site; USD 40,000 - 49,000; Full time

Job summary

Collin College seeks an organized office assistant to perform general secretarial duties in the Allen campus area. You will handle mail, scheduling, phones, and supply management while ensuring accurate data entry and reporting.

You may work in lab areas with typical sounds and space elements, and you will support department activities, coordinate events, and assist with purchasing and budget tracking. Candidates should meet the stated education and experience requirements.

Qualifications

• High School diploma or GED required.
• At least 1 year related work experience.
• Associate degree preferred; 2 years related experience preferred.
• Security sensitive role with background check.
• Understanding of FERPA and proper filing practices.

Responsibilities

• Perform clerical duties including word processing, inventory tracking, data entry and report preparation.
• Coordinate scheduling of meetings and events; secure rooms and take minutes.
• Answer phones, greet visitors, direct inquiries and relay messages.
• Process outgoing mail and distribute incoming mail to staff.
• Manage departmental purchases, requisitions, deliveries and payments.
• Input budget figures and track expenditures; maintain records.
• Maintain department supplies and assist with vendor communications.

Skills

FERPA knowledge

Telephone etiquette

Filing techniques

College policies

Office software

Interpersonal skills

Time management

Education

High School Diploma or GED

Associate degree preferred

Tools

MS Word

Access

Excel

Job description

Collin College seeks an organized office assistant to perform general secretarial duties in the Allen campus area. You will handle mail, scheduling, phones, and supply management while ensuring accurate data entry and reporting.

You may work in lab areas with typical sounds and space elements, and you will support department activities, coordinate events, and assist with purchasing and budget tracking. Candidates should meet the stated education and experience requirements.