Assistant - Office of the Dean Student and Enrollment Services

Collin College; Plano (TX); On-site; USD 46,000 - 56,000; Full time

Job summary

Collin College is seeking an experienced administrative support specialist to assist Deans of Student and Enrollment Services and related departments in Plano. You will ensure policy compliance, handle communications, and provide diverse clerical support across divisions.

The role requires coordination of meetings, budget inputs, and timely processing of invoices and reports, with occasional travel between campus locations.

Qualifications

• Must have strong organizational and communication abilities.
• Knowledge of college policies and procedures is required.
• Ability to follow-up with vendors and internal departments.

Responsibilities

• Provide information and guidance to students, staff and the public regarding enrollment services.
• Represent the Dean in communications with stakeholders.
• Schedule meetings, prepare reports, and support department activities.
• Assist with budgeting inputs and monitor division expenditures.
• Maintain division inventory and process requisitions and invoices.

Skills

Organizational skills

Verbal and written communication

Interpersonal skills

Attention to detail

Education

Associate degree

Bachelor's degree (preferred)

Tools

CougarMart

Job description

Primary Location

2800 E. Spring Creek Parkway, Plano, Texas, 75074

Job Summary

Provide administrative support to the various Collin College Deans of Student and Enrollment Services and respective departments. Ensure compliance and implementation of state and institutional policies and procedures.

We are searching for candidates that meet the required qualifications and experience and are able to perform the essential duties and responsibilities.

Essential Duties and Responsibilities

• Assist students, staff, faculty and the general public with correct information and direction regarding college and student enrollment services in person and over the telephone in a friendly and professional manner.
• Represent the Dean of Student and Enrollment Services in communications with stakeholders.
• Provide diverse administrative support to departments as requested.
• Schedule meetings and make appointments.
• Provide a variety of documents and reports.
• Assist with special projects and presentations.
• Assist the Dean with inputting and monitoring the annual budget.
• Maintain inventory records for the division.
• Review financial data.
• Purchase supplies and equipment for the Division, as needed, through CougarMart Purchasing System and College Bookstore.
• Process division purchase requisitions.
• Receive invoices and assist vendors with billing questions.
• May travel between campuses to attend meetings, workshops, and seminars.
• Maintain division's organizational chart.
• Follow-up on leave and travel forms, check requests, and other forms to ensure receipt of items and/or completion of requests as appropriate.
• May assist with reviewing time sheets for accuracy and signatures, and forward forms to Payroll Office by due date.

Supplemental Functions

• Perform other duties as assigned.
• Perform all duties to maintain all standards in accordance with College policies, procedures and Core Values.

Knowledge, Skills and Abilities

• Knowledge of college policies, and procedures and Core Values
• Knowledge of multiple software systems including CougarMart
• Knowledge of budget principles and financial reporting
• Knowledge of college policies regarding completion of forms
• Strong organizational skills
• Verbal and written communication skills
• Interpersonal skills
• Ability to follow-up with vendors and other departments
• Ability to use multiple software systems
• Ability to maintain confidentiality of student records
• Ability to use office equipment including phone, printer, and fax scanner

Physical Demands, Working Conditions and Physical Effort

Light Work - Exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for the Sedentary Work category and the worker sits most of the time, the job is rated Light Work. Positions in this class typically include talking, hearing, seeing, grasping, standing, walking and repetitive motions, plus stooping, kneeling, crouching, and reaching. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.

Requirements

• Associate degree from an accredited institution required.
• Three (3) years of related experience OR equivalent combination of education and experience.
• Preferred Bachelor's degree from an accredited institution.

Equivalency Language

At least 60 semester hours or at least 2 additional years of directly-related experience.

Security Sensitive

This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.

This is a Security Sensitive position. Therefore, candidates will be subject to a criminal background check.

Compensation Type

Salary

Employment Type

Full time

Hiring Minimum

$45,614.00

Hiring Maximum

$55,628.00

Other Compensation Notes

Compensation is determined based on experience.

Equal Opportunity Statement

Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any characteristic protected by applicable law.

Accolades

Dear Job Seekers, Thank you for your interest in a position at Collin College! Accolades Independent surveys of Collin College’s employees show it is an amazing place to work. Collin College has been named one of the “Great Colleges to Work For” by the Great Colleges Program. Collin College has also been recognized as one of the DFW Metroplex’s “Best and Brightest Companies to Work For.”

Culture

Should you choose to start your journey with us, you will find yourself immersed in a culture of innovation and growth. Initiatives tied to the college’s master and strategic plans challenge our employees to grow professionally while still feeling supported with training and collaboration.

Benefits

We invite you to explore our competitive benefits today. Grow your career at Collin College today! Collin College is an equal opportunity/affirmative action employer.

Contact

For more information or assistance, contact Human Resources at [phone] or send an email.