Administrative Specialist, Public Services

Union County; Monroe (NC); On-site; USD 32,000 - 46,000; Full time

Job summary

Union County is seeking an administrative support specialist to assist multiple departments with reports, correspondence, and documentation within established timeframes. The role includes calendar management, meeting coordination, mail distribution, and serving as a liaison across staff.

The ideal candidate will have a High School Diploma or GED and at least four years of related experience, with proficiency in data entry, Excel, and NCFAST/Compass systems.

Qualifications

• High School Diploma or GED with four years of related experience, or an equivalent combination.
• Strong organizational and communication skills; ability to handle confidential information.
• Experience with data entry, records management, and basic budgeting support.

Responsibilities

• Provide administrative support for assigned departments and prepare reports and documents.
• Handle mail, calendars, scheduling and meeting coordination.
• Answer calls, greet visitors and route inquiries to appropriate staff.
• Process invoices and assist with budget monitoring and records management.
• Maintain SOPs and file systems; ensure confidentiality.
• Enter data, generate forms and correspondences as needed.
• Assist with back-up duties for mailroom and switchboard.

Skills

Administrative support

Customer service

Data entry

Communication

Records management

Education

High School Diploma or GED

Tools

Excel

NCFAST

Compass Appointments

Compass Pilot

Fleet/Keyper system

Job description

Union County is seeking an administrative support specialist to assist multiple departments with reports, correspondence, and documentation within established timeframes. The role includes calendar management, meeting coordination, mail distribution, and serving as a liaison across staff.

The ideal candidate will have a High School Diploma or GED and at least four years of related experience, with proficiency in data entry, Excel, and NCFAST/Compass systems.