Administrative Specialist — City Operations & Coordination

highpointnc; High Point (NC); On-site; USD 52,000 - 66,000; Full time

Job summary

City of High Point is seeking an Administrative Specialist I to perform complex clerical work under the direct supervision of department leadership. This position will prepare documents and reports, assist internal and external customers, and handle routine office tasks such as filing, mail distribution and photocopying.

The role requires a High School Diploma or GED and proficiency in the Microsoft Office Suite. Two years of office experience and knowledge of Workday are preferred.

Qualifications

• High School Diploma or GED required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Publisher, PowerPoint).

Responsibilities

• Greets and provides initial assistance to walk-in visitors and telephone customers.
• Processes paperwork and payments when necessary.
• Trains employees on office equipment as necessary.
• Maintains electronic records across multiple platforms.
• Opens and distributes mail, types letters, general correspondence and inter-office memos.
• Schedules and coordinates meetings at the request of department leadership.
• Processes payments and reconciles accounting unit budgets.
• Reviews and enters timesheets and leave forms into Payroll system.
• Assembles statistical and financial data during the annual budget creation and evaluation.
• Coordinates travel for staff attending professional trainings and conferences.
• Researches and compiles information for reports and projects.
• Maintains inventory and processes new supply orders.
• Assists in the creation of presentations.
• Researches and enters building and site information into databases.
• Participates in preparation for and recall of departmental and external meetings.
• Oversees the maintenance of office files including sorting, indexing and alphabetizing.
• Participates in special projects and other duties as assigned by department leadership.

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

City of High Point is seeking an Administrative Specialist I to perform complex clerical work under the direct supervision of department leadership. This position will prepare documents and reports, assist internal and external customers, and handle routine office tasks such as filing, mail distribution and photocopying.

The role requires a High School Diploma or GED and proficiency in the Microsoft Office Suite. Two years of office experience and knowledge of Workday are preferred.