Administrative Specialist — Payroll & Budgets

EMCOR Group; Lakeland (FL); On-site; USD 32,000 - 45,000; Full time

Job summary

EMCOR Group in Lakeland, FL is seeking an Administrative Assistant with strong office administration skills and reliable technical proficiency. The role focuses on supporting a manager or executive with clerical duties and efficient office operations.

The ideal candidate has a High School Diploma and at least five years of related experience, with proficiency in Business English, math problem solving, and computer skills. This position is on-site in Lakeland, Florida.

Qualifications

• High School Diploma or equivalent.
• 5 years of experience performing high-level clerical duties in support of a manager or executive.
• Proficient in Business English, mathmatical problem solving, and computer skills.

Responsibilities

• Drafts correspondence for signature according to established policies and procedures.
• Maintains appointment schedules, screens and refers callers; provides detailed responses to inquiries about programs and activities; and makes travel arrangements.
• Operates office equipment, computer skills are a must.
• Prepares agendas, reports, tables, and other complex documents for reproduction and distribution.
• Establishes and maintains official documents and records in appropriate files.
• Coordinates and reviews the work of other clerical support staff.
• Maintains various records on office activities pertaining to personnel, purchasing, travel expenses, contracts, billings, insurance, etc.
• Inputs payroll, maintains all records, and reports requirements for the department pertaining to payroll and personnel functions.
• Assists with preparing purchase requisitions, managing purchase orders, P-Card transactions, and processing invoices for payment.

Skills

Business English

Computer skills

Math problem solving

Education

High School Diploma

Job description

EMCOR Group in Lakeland, FL is seeking an Administrative Assistant with strong office administration skills and reliable technical proficiency. The role focuses on supporting a manager or executive with clerical duties and efficient office operations.

The ideal candidate has a High School Diploma and at least five years of related experience, with proficiency in Business English, math problem solving, and computer skills. This position is on-site in Lakeland, Florida.