PPM Admin Assistant (COL) 5.1

EMCOR Facilities Services, Inc.; Lakeland (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

MOR PPM Inc. in Lakeland, FL is seeking an Administrative Assistant with strong office administration skills. The role supports a manager with clerical duties, payroll tasks, and coordination of day-to-day office operations.

The ideal candidate will have five years of high-level clerical experience, proficiency in Business English, and solid computer skills. This is a full-time on-site position with responsibilities spanning scheduling, document preparation, and invoicing processes.

Qualifications

• Five years of experience performing high-level clerical duties in support of a manager or executive.
• Proficient in Business English, math problem solving, and computer skills.
• Must be able to operate office equipment and manage budgets and travel arrangements.

Responsibilities

• Drafts correspondence for signature according to established policies and procedures.
• Prepares agendas, reports, tables, and other complex documents for reproduction and distribution.
• Maintains appointment schedules, screens and refers callers; provides detailed responses to inquiries about programs and activities; and makes travel arrangements.
• Inputs payroll, maintains all records, and reports requirements for the department pertaining to payroll and personnel functions.
• Assists with preparing purchase requisitions, managing purchase orders, P-Card transactions, and processing invoices for payment.
• Coordinates and reviews the work of other clerical support staff.
• May perform payroll duties.
• May be required to participate and/or facilitate training to support departmental or City initiatives and requirements.

Skills

Clerical experience

Office administration

Business English

Education

High School Diploma or equivalent

Job description

About Us

We are a leading industrial mechanical, electrical, and civil construction services provider for the fossil and nuclear power, pulp and paper, chemical, mining, and general manufacturing industries. We provide a full range of industrial facilities maintenance and process maintenance services.

Job Summary

MOR PPM Inc. is seeking an Administrative Assistant in Lakeland, FL.Strong computer/technical skills and experience in office administration preferred.

Essential Duties and Responsibilities:--

• Drafts correspondence for signature according to established policies and procedures.
• Participates in preparing budgets and maintaining budget accounts; plans and maintains an adequate supply of office materials and supplies.
• Maintains appointment schedules, screens and refers callers; provides detailed responses to inquiries about programs and activities; and makes travel arrangements.
• Operates office equipment, computer skills are a must.
• Attends meetings, seminars, and conferences; takes notes and/or furnishes information.
• Prepares agendas, reports, tables, and other complex documents for reproduction and distribution.
• Establishes and maintains official documents and records in appropriate files.
• Coordinates and reviews the work of other clerical support staff.
• Maintains various records on office activities pertaining to personnel, purchasing, travel expenses, contracts, billings, insurance, etc.
• Inputs payroll, maintains all records, and reports requirements for the department pertaining to payroll and personnel functions.
• Assists with preparing purchase requisitions, managing purchase orders, P-Card transactions, and processing invoices for payment.
• Receives visits or calls regarding complaints, which may be resolved or referred to the proper person for resolutionn.
• May perform payroll duties.
• May be required to participate and/or facilitate training to support departmental or City initiatives and requirements.
• Position is designated as Mission Critical.

Qualifications:

• High School Diploma or equivalent
• Five (5) years of experience performing high-level clerical duties in support of a manager or executive.
• Proficient in Business English, mathmatical problem solving, and computer skills.

Physical Requirements/Job Site Requirements:

• Must be able to complete hiring paperwork electronically through DocuSign
• May be required to lift and carry items weighing up to 50 pounds
• Must posses enough strength and stamina to perform the technical duties and essential functions as identified above
• Must be able to move in and around confided spaces and uneven areas
• Must have full range of motion consistent with age
• Must be able to climb and maintain balance ladders
• Must be able to adequately hear and respond to voice commands and alerts from other employees, alarms and other job-related noises
• Visual acuity, depth perception and color discrimination consistent with that required to work at heights and on uneven surfaces
• Safety/Steel toe shoes are required.

#PPM

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmenative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.