Executive Admin & Payroll Support Specialist

PPM; Lakeland (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

PPM in Lakeland, FL is seeking an experienced clerical professional to support managers with high-level administrative tasks, including budgeting, payroll, and records management. The role requires strong communication, organization, and computer skills to handle a variety of office duties.

The ideal candidate will have five years of clerical experience, a high school diploma, and proficiency in Business English and problem solving.

Qualifications

• High School Diploma or equivalent.
• Five (5) years of experience performing high-level clerical duties in support of a manager or executive.
• Proficient in Business English, mathmatical problem solving, and computer skills.

Responsibilities

• Drafts correspondence for signature according to established policies and procedures.
• Participates in preparing budgets and maintaining budget accounts; plans and maintains an adequate supply of office materials and supplies.
• Maintains appointment schedules, screens and refers callers; provides detailed responses to inquiries about programs and activities; and makes travel arrangements.
• Operates office equipment, computer skills are a must.
• Attends meetings, seminars, and conferences; takes notes and/or furnishes information.
• Prepares agendas, reports, tables, and other complex documents for reproduction and distribution.
• Establishes and maintains official documents and records in appropriate files.
• Coordinates and reviews the work of other clerical support staff.
• Maintains various records on office activities pertaining to personnel, purchasing, travel expenses, contracts, billings, insurance, etc.
• Inputs payroll, maintains all records, and reports requirements for the department pertaining to payroll and personnel functions.
• Assists with preparing purchase requisitions, managing purchase orders, P-Card transactions, and processing invoices for payment.
• Receives visits or calls regarding complaints, which may be resolved or referred to the proper person for resolutionn.
• May perform payroll duties.
• May be required to participate and/or facilitate training to support departmental or City initiatives and requirements.
• Position is designated as Mission Critical.

Skills

Business English

Mathematical problem solving

Computer skills

Education

High School Diploma or equivalent

Job description

PPM in Lakeland, FL is seeking an experienced clerical professional to support managers with high-level administrative tasks, including budgeting, payroll, and records management. The role requires strong communication, organization, and computer skills to handle a variety of office duties.

The ideal candidate will have five years of clerical experience, a high school diploma, and proficiency in Business English and problem solving.