Administrative Assistant – Budgets, Payroll & Travel

EMCOR Facilities Services, Inc.; Lakeland (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

MOR PPM Inc. in Lakeland, FL is seeking an Administrative Assistant with strong office administration skills. The role supports a manager with clerical duties, payroll tasks, and coordination of day-to-day office operations.

The ideal candidate will have five years of high-level clerical experience, proficiency in Business English, and solid computer skills. This is a full-time on-site position with responsibilities spanning scheduling, document preparation, and invoicing processes.

Qualifications

• Five years of experience performing high-level clerical duties in support of a manager or executive.
• Proficient in Business English, math problem solving, and computer skills.
• Must be able to operate office equipment and manage budgets and travel arrangements.

Responsibilities

• Drafts correspondence for signature according to established policies and procedures.
• Prepares agendas, reports, tables, and other complex documents for reproduction and distribution.
• Maintains appointment schedules, screens and refers callers; provides detailed responses to inquiries about programs and activities; and makes travel arrangements.
• Inputs payroll, maintains all records, and reports requirements for the department pertaining to payroll and personnel functions.
• Assists with preparing purchase requisitions, managing purchase orders, P-Card transactions, and processing invoices for payment.
• Coordinates and reviews the work of other clerical support staff.
• May perform payroll duties.
• May be required to participate and/or facilitate training to support departmental or City initiatives and requirements.

Skills

Clerical experience

Office administration

Business English

Education

High School Diploma or equivalent

Job description

MOR PPM Inc. in Lakeland, FL is seeking an Administrative Assistant with strong office administration skills. The role supports a manager with clerical duties, payroll tasks, and coordination of day-to-day office operations.

The ideal candidate will have five years of high-level clerical experience, proficiency in Business English, and solid computer skills. This is a full-time on-site position with responsibilities spanning scheduling, document preparation, and invoicing processes.