Administrative Operations & Fleet Coordinator

Pye-Barker Fire & Safety; Bellevue (WA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if job applicable)

ALL In Ownership Plan for eligible FT

Job summary

Pye-Barker Fire & Safety in Bellevue, WA seeks an Administrative Specialist to support the office manager with accounting, fleet management, insurance, budgets, reports, and day-to-day operations.

The role emphasizes accuracy, independent work, and timely communication, with opportunities to supervise clerical staff and contribute to cross-department projects. A Bachelor's degree and 3 years of experience are preferred.

Qualifications

• Bachelor's degree in a related field.
• Three years of administrative/clerical experience.
• Advanced proficiency with Microsoft Excel, Word and PowerPoint.
• Experience with Excel in generating reports.
• Strong time management and ability to meet deadlines.
• Ability to work independently in a fast-paced environment.
• Excellent verbal and written communication skills.
• Highly organized and detail-oriented.

Responsibilities

• Provide administrative and clerical support to ensure the efficient daily operation of the office.
• Manages internal users and their permissions for CRM, email, cell phones, office phones, cards, etc.
• Maintains company telecommunications network and communicates with answering service.
• Coordinates with branches on fleet needs and communicates with the fleet provider.
• Obtains, renews, and maintains state licenses and permits.
• Maintain integrity of hiring/termination process through company policies.
• Manages vendor accounts, supply inventory, and submits invoices for payment.
• Coordinate travel and assist with projects and events.
• Maintain filing system and prepare meeting agendas and notes.

Skills

Excel

Word

PowerPoint

Time management

Organization

Communication

Detail-oriented

Independent work

Education

Bachelor's degree in related field

Three years of administrative experience

Tools

CRM systems

Job description

Pye-Barker Fire & Safety in Bellevue, WA seeks an Administrative Specialist to support the office manager with accounting, fleet management, insurance, budgets, reports, and day-to-day operations.

The role emphasizes accuracy, independent work, and timely communication, with opportunities to supervise clerical staff and contribute to cross-department projects. A Bachelor's degree and 3 years of experience are preferred.