Administrative Supervisor, Office & Fleet Operations

Pye-Barker Fire & Safety, LLC; Bellevue (WA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life insurance

Short-term disability

401K with employer match

Paid vacation and holidays

Career development

Company vehicle

Ownership plan

Job summary

Pye-Barker Fire & Safety, LLC is seeking an experienced administrative professional to support the office manager at our Bellevue, WA location. You will assist with accounting, fleet management, insurance and records to help keep daily operations efficient.

The role requires a Bachelor's degree and 3 years of related experience, with strong MS Office skills, comprehensive reporting, and attention to detail. You will handle licenses, vendor invoices, travel arrangements, and policy compliance.

Qualifications

• Bachelor's degree or equivalent

Responsibilities

• Provide administrative and clerical support to ensure the efficient daily operation of the office.
• Manages internal users and their permissions for CRM, email, cell phones, office phones, cards, etc.
• Manages company telecommunications network and communicates with answering service.
• Coordinates with the branches on their fleet needs and communicates with the fleet provider.
• Obtains, renews, and maintains state licenses and permits.
• Maintain integrity of hiring/termination process through the proper application of company policies.
• Manages key vendor accounts, supply inventory, and submits invoices for payment.
• Assist other departments as needed.
• Coordinates travel.
• Assists with projects and event support.
• Maintains email, voicemail boxes and filing system, prepares department meeting agendas, meeting notes and distributes accordingly.
• Creates and maintains office related records and reports.
• Interprets, monitors, and analyzes information regarding operating reports, policies and procedures.
• Oversees and coordinates the day-to-day office operations.
• Receives and distributes incoming and outgoing mail.
• Perform other duties assigned by management.

Skills

MS Office (Excel, Word, PowerPoint)

CRM familiarity

Time management

Communication

Independence in fast-paced environment

Office administrative skills

Education

Bachelor's degree in related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Pye-Barker Fire & Safety, LLC is seeking an experienced administrative professional to support the office manager at our Bellevue, WA location. You will assist with accounting, fleet management, insurance and records to help keep daily operations efficient.

The role requires a Bachelor's degree and 3 years of related experience, with strong MS Office skills, comprehensive reporting, and attention to detail. You will handle licenses, vendor invoices, travel arrangements, and policy compliance.