Front Desk & Visitor Support – Safety & Service

Pye-Barker Fire & Safety, LLC; Beaverton (OR); On-site; USD 38,000 - 46,000; Full time

Job summary

Pye-Barker Fire & Safety is seeking a friendly receptionist/administrative assistant to greet visitors and direct them appropriately in our Beaverton, Oregon office. You will manage phone calls, schedule appointments, and handle mail, deliveries, and basic clerical tasks to keep the department running smoothly.

Ideal candidates will have excellent communication and customer-service skills, be organized, and able to work independently with minimal supervision.

Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient with Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Ability to work independently.

Responsibilities

• Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
• Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Performs basic filing and recordkeeping.
• Performs administrative and clerical support tasks.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Maintains office supplies and coordinates maintenance of office equipment.
• Perform other duties assigned by management.

Skills

Excellent verbal and written comms

Tools

Microsoft Office Suite

Job description

Pye-Barker Fire & Safety is seeking a friendly receptionist/administrative assistant to greet visitors and direct them appropriately in our Beaverton, Oregon office. You will manage phone calls, schedule appointments, and handle mail, deliveries, and basic clerical tasks to keep the department running smoothly.

Ideal candidates will have excellent communication and customer-service skills, be organized, and able to work independently with minimal supervision.