Administrative Specialist: Office & Payroll Operations

Daytona-State-College; Daytona Beach (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Daytona State College is seeking an organized administrative assistant to support a busy department. You will coordinate office operations, assist with budget preparation, manage calendars, travel arrangements, and communications with staff and faculty.

The role includes processing payroll-related information, handling purchase orders, and maintaining departmental records using DSC systems. Strong multitasking and detail orientation are essential for success.

Qualifications

• Associate degree required.
• Two years of related work experience preferred.
• Ability to communicate well verbally and in writing.
• Skilled in customer service, scheduling and record keeping.
• Able to work with set procedures and solve problems.
• Attention to detail in grammar and business correspondence.
• Flexible, creative, and able to work in teams or independently.
• Strong multitasking and time-management abilities.

Responsibilities

• Provide administrative support to supervisor and coordinate office operations.
• Assist with budget preparation and monitoring; manage office calendar, travel, and appointments.
• Process and distribute departmental mail; submit work orders and procure supplies.
• Assist with payroll-related data for faculty and staff and ensure proper cost center allocation.
• Coordinate adjunct hiring packets; liaise with Academic Affairs and IT on TRs/Helpdesk tickets.
• Regularly input and manage student data in DSC software and OnBase.
• Maintain inventory of books and resources; obtain quotes and track purchases.

Skills

Communication

Customer service

Scheduling

Record keeping

Time management

Organizational skills

Team and independent work

Education

Associate degree

Job description

Daytona State College is seeking an organized administrative assistant to support a busy department. You will coordinate office operations, assist with budget preparation, manage calendars, travel arrangements, and communications with staff and faculty.

The role includes processing payroll-related information, handling purchase orders, and maintaining departmental records using DSC systems. Strong multitasking and detail orientation are essential for success.