Academic Administrative Assistant — Fast-Paced, Student-Focused

WSRE; Pensacola (FL); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Health insurance

Tuition waivers

Wellness program

Paid sick leave

Job summary

Pensacola State College seeks an Academic Administrative Assistant to provide wide‑ranging support to departmental staff, faculty, and students under the Department Head. You will manage budgets, payroll, forms, records, and reports, maintain files, handle orders, schedule meetings, and assist with annual budgeting in a fast‑paced environment.

The role may require flexible hours, including some evenings, and reports to the Department Head, Humanities and Social Sciences.

Qualifications

• Graduation with a bachelor’s degree or associate degree from an accredited institution.
• Two years of related experience.
• Proficiency with Microsoft Office Suite in a networked office setting.
• Internet navigation skills.

Responsibilities

• Provide administrative support to departmental staff, faculty, and students.
• Maintain confidentiality and privacy per FERPA and college policies.
• Process payroll and personnel documents; manage budgets and reports.
• Maintain office files, schedules, and correspondence; assist with annual budgeting.

Skills

Microsoft Office Suite

Internet navigation

Education

Bachelor's or Associate degree

Job description

Pensacola State College seeks an Academic Administrative Assistant to provide wide‑ranging support to departmental staff, faculty, and students under the Department Head. You will manage budgets, payroll, forms, records, and reports, maintain files, handle orders, schedule meetings, and assist with annual budgeting in a fast‑paced environment.

The role may require flexible hours, including some evenings, and reports to the Department Head, Humanities and Social Sciences.