Administrative Specialist - Office Ops & Records Expert

State of Arkansas; Varner (AR); On-site; USD 36,000 - 53,000; Full time

Job summary

The State of Arkansas seeks an Administrative Specialist – Career Path to provide essential office support within the Varner Unit. You will handle communications, maintain filing systems, manage calendars, and assist leadership with documentation and records management.

As a Safety Sensitive position, you will operate in a structured environment, using MS Office tools, and ensuring confidentiality and accuracy in all tasks. This role reports to the department and supports correctional programs.

Qualifications

• A high school diploma or equivalent is required.
• Promotion to the next classification level is discretionary, based on performance and organizational needs.
• Office software proficiency (Word, Excel, PowerPoint) is expected.

Responsibilities

• Answer phones and respond to emails.
• Manage office supplies and equipment, and maintain filing systems.
• Draft and proofread internal and external communications.
• Coordinate meetings and manage calendars.
• Input and maintain data in electronic systems and databases.
• Provide timely responses to inquiries and support agency staff and leadership.

Skills

Office software

Communication

Public interaction

Records management

Problem solving

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The State of Arkansas seeks an Administrative Specialist – Career Path to provide essential office support within the Varner Unit. You will handle communications, maintain filing systems, manage calendars, and assist leadership with documentation and records management.

As a Safety Sensitive position, you will operate in a structured environment, using MS Office tools, and ensuring confidentiality and accuracy in all tasks. This role reports to the department and supports correctional programs.