Office Operations & Records Specialist

State of Arkansas; Grady (AR); On-site; USD 36,000 - 53,000; Full time

Job summary

The State of Arkansas, Varner Unit - Grady, is seeking an Administrative Specialist to support agency staff and programs with a variety of office duties, coordinating schedules, and providing professional customer service.

The role requires a high school diploma and proficiency with Microsoft Word, Excel, and PowerPoint, strong organizational skills, and the ability to manage confidential information in a government setting.

Qualifications

• A high school diploma or equivalent is required.
• Ability to draft clear, concise, professional correspondence.
• Ability to interact with the public, staff, and leadership professionally.
• Proficient with office software (Word, Excel, PowerPoint) and office equipment.

Responsibilities

• Answer phones and respond to emails; manage office supplies.
• Maintain physical and electronic filing systems.
• Draft and proofread internal and external communications.
• Coordinate meetings and calendar management.
• Prepare agendas, take minutes, and track follow-up actions.
• Input and maintain data in electronic systems; ensure data accuracy.
• Order and stock supplies to meet operations.

Skills

Clear correspondence

Public interaction

Record keeping

Data management

Office software

Process improvement

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The State of Arkansas, Varner Unit - Grady, is seeking an Administrative Specialist to support agency staff and programs with a variety of office duties, coordinating schedules, and providing professional customer service.

The role requires a high school diploma and proficiency with Microsoft Word, Excel, and PowerPoint, strong organizational skills, and the ability to manage confidential information in a government setting.