Administrative Specialist: Office Ops & Onboarding

Citrin Cooperman; San Diego (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Citrin Cooperman is seeking an Administrative Assistant to join the Firm Operations team in our San Diego, CA office. You will support office operations, manage front desk activities, coordinate meetings, and facilitate smooth daily workflow for Partners and staff.

The ideal candidate has 2+ years of administrative experience, proficiency with Microsoft Office and Excel, strong organizational skills, and the ability to multitask in a fast-paced professional services environment.

Qualifications

• 2+ years of administrative experience in a professional services environment preferred.
• Tech-savvy with proficiency in Microsoft Office and Excel.
• Team player with ability to multi-task and strong attention to detail.
• Solid organizational and verbal/written communication skills.
• Ability to work overtime when needed and in-office presence required.

Responsibilities

• Maintain front office operations with reception coverage and visitor experience.
• Manage mail handling, scanning, distribution, and outgoing mail logistics.
• Coordinate meetings for Partners and staff, manage hoteling spaces and events.
• Communicate office inventory needs to the Office Manager.
• Monitor pooled administration mailboxes and related tasks.
• Support client data updates in Dynamics and STAR Practice Management.
• Assist with new client onboarding procedures and ad-hoc projects.

Skills

Administrative experience

Microsoft Office proficiency

Excel functions

Tools

Microsoft Office Suite

Excel

Job description

Citrin Cooperman is seeking an Administrative Assistant to join the Firm Operations team in our San Diego, CA office. You will support office operations, manage front desk activities, coordinate meetings, and facilitate smooth daily workflow for Partners and staff.

The ideal candidate has 2+ years of administrative experience, proficiency with Microsoft Office and Excel, strong organizational skills, and the ability to multitask in a fast-paced professional services environment.