Administrative Specialist: Office & Event Support

JMS Talent Partners; Buffalo (NY); Sur place; USD 38 000 - 48 000; Plein temps

Résumé du poste

JMS Talent Partners seeks an organized, dependable Administrative Assistant to support daily office operations and help keep the Buffalo office running smoothly. This role is ideal for someone who enjoys managing details, supporting multiple teams, and providing excellent customer service.

You will handle front-office duties, calendar coordination, document preparation, filing, mail, and records management, plus assist with events and marketing-related support.

Qualifications

• 1+ years of administrative, office support, receptionist, or customer service experience preferred.
• Strong organizational, communication, and multitasking skills.
• Professional phone presence and customer-service mindset.
• Detail-oriented with excellent follow-through and time management.
• Proficiency with Microsoft Office and general office technology.

Responsabilités

• Provide daily front-office and phone coverage, answering and routing calls professionally.
• Coordinate schedules, meetings, and office logistics.
• Assist with document preparation, filing, scanning, mail, shipping, and records management.
• Support company events, employee initiatives, and special projects.
• Provide administrative support to the Marketing team, including event coordination, mailings, data entry, and marketing materials organization.
• Maintain and update information in company systems.
• Assist with process documentation, tracking tools, and workflow improvements.
• Handle confidential information with professionalism and discretion.

Connaissances

Organizational skills

Multitasking

Communication

Customer service

Time management

Microsoft Office

Outils

Microsoft Office

Description du poste

JMS Talent Partners seeks an organized, dependable Administrative Assistant to support daily office operations and help keep the Buffalo office running smoothly. This role is ideal for someone who enjoys managing details, supporting multiple teams, and providing excellent customer service.

You will handle front-office duties, calendar coordination, document preparation, filing, mail, and records management, plus assist with events and marketing-related support.