Executive Secretary & Admin Assistant: Organization Pro

Knowledge Builders Inc; Buffalo (NY); On-site; USD 35,000 - 52,000; Full time

Job summary

Knowledge Builders Inc in Buffalo, NY is seeking an organized Administrative Assistant to join our team. You will answer phones, screen visitors, schedule room reservations, assist with meetings, and support the Admin Team with projects, while maintaining accurate paper and electronic files.

The role requires strong MS Office skills (Office 365, Word, Excel, PowerPoint, Access), attention to detail, and the ability to multi-task in a collaborative environment.

Qualifications

• Experience with answering phones and directing calls.
• Ability to screen visitors and manage access.
• Experience with scheduling and room reservations.
• Proficiency in typing, filing, copying, and scanning.
• Strong Microsoft Office proficiency.

Responsibilities

• Answer phones and direct calls to appropriate parties.
• Screen and direct visitors.
• Schedule room reservations and assist with meetings.
• Assist Admin Team with projects.
• Update databases and manage files (paper and electronic).
• Make up Orientation Packets.
• Handle incoming and outgoing mail.

Skills

Phone skills

Organization

Multitasking

Administrative support

Tools

Office 365

Word

Excel

PowerPoint

Access

Job description

Knowledge Builders Inc in Buffalo, NY is seeking an organized Administrative Assistant to join our team. You will answer phones, screen visitors, schedule room reservations, assist with meetings, and support the Admin Team with projects, while maintaining accurate paper and electronic files.

The role requires strong MS Office skills (Office 365, Word, Excel, PowerPoint, Access), attention to detail, and the ability to multi-task in a collaborative environment.