Administrative Assistant

Roylo Partners; City of Syracuse (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Roylo Partners in Syracuse, NY is seeking an Administrative Assistant to support office operations and help the team stay organized and productive.

You will manage schedules, coordinate information, maintain records, and handle routine inquiries with professionalism. Training will be provided.

The role is full-time, office-based, Monday–Friday, 8:30am–5:00pm, with development opportunities and competitive compensation.

Qualifications

• Strong organizational and time-management skills.
• Clear written and verbal communication.
• Good attention to detail and accuracy.
• Comfortable using email, spreadsheets, word-processing tools, and office software.
• Ability to manage multiple tasks and meet deadlines.
• Professional approach to handling information and enquiries.

Responsibilities

• Prepare, format, and organize documents, correspondence, and internal reports.
• Maintain accurate digital records, spreadsheets, and administrative files.
• Manage calendars, schedule meetings, and coordinate appointments.
• Respond to routine enquiries and direct requests to the appropriate team members.
• Organize incoming and outgoing correspondence and office documentation.
• Update internal databases and ensure information remains accurate.
• Track outstanding tasks, follow up on requests, and communicate progress.
• Assist with meeting preparation, including agendas, materials, and action notes.
• Help monitor office supplies and coordinate routine orders when needed.
• Support data entry, document processing, and general administrative projects.
• Coordinate information between departments to help keep workflows running smoothly.
• Handle confidential business information with professionalism and discretion.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Independent work

Job description

Full-time | Monday-Friday | 8:30am-5:00pm

Office-based | Permanent position

Keep the Office Organized. Keep Work Moving.

Behind every well-run office is someone making sure information is accurate, schedules are up to date, and everyday tasks are handled properly. We're looking for an Administrative Assistant in Syracuse, NY to provide practical support across office operations and help the wider team stay organized and productive.

You'll handle a variety of administrative tasks, coordinate information, maintain records, and help colleagues manage their day-to-day responsibilities. This role is ideal for someone who enjoys keeping things in order, takes pride in accuracy, and can manage changing priorities in a professional environment.

What You'll Be Doing

• Prepare, format, and organize documents, correspondence, and internal reports.
• Maintain accurate digital records, spreadsheets, and administrative files.
• Manage calendars, schedule meetings, and coordinate appointments.
• Respond to routine enquiries and direct requests to the appropriate team members.
• Organize incoming and outgoing correspondence and office documentation.
• Update internal databases and ensure information remains accurate.
• Track outstanding tasks, follow up on requests, and communicate progress.
• Assist with meeting preparation, including agendas, materials, and action notes.
• Help monitor office supplies and coordinate routine orders when needed.
• Support data entry, document processing, and general administrative projects.
• Coordinate information between departments to help keep workflows running smoothly.
• Handle confidential business information with professionalism and discretion.

What We're Looking For

We're looking for someone dependable, detail-oriented, and comfortable supporting several priorities throughout the day.

• Strong organizational and time-management skills.
• Clear written and verbal communication.
• Good attention to detail and accuracy.
• Comfortable using email, spreadsheets, word-processing tools, and office software.
• Ability to manage multiple tasks and meet deadlines.
• Professional approach to handling information and enquiries.
• Willingness to learn new systems and follow established procedures.
• Ability to work independently while contributing to a team.
• Previous experience in administration, reception, office support, customer service, or data entry is beneficial.

Training will be provided on internal systems, office procedures, and day-to-day responsibilities.

The Details

• Schedule: Monday-Friday, 8:30am-5:00pm
• Employment: Full-time, permanent
• Work setting: Office-based
• Compensation: Competitive pay based on experience
• Development: Opportunities to strengthen administrative, organizational, and office operations skills

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.