Executive Secretary & Admin Assistant - Highly Organized Pro

Knowledge Builders Inc; Buffalo (NY); Presencial; USD 42.000 - 64.000; Jornada completa

Descripción de la vacante

Knowledge Builders Inc. in Buffalo seeks an Executive Secretary and Administrative Assistant to handle phones, screen visitors, schedule rooms, support meetings, and assist with projects.

You will type documents, update databases, manage mail and both paper and electronic files, and assemble orientation packets. The role requires accuracy, teamwork, and the ability to multitask in a busy office.

Formación

• Answering phones and directing calls to appropriate parties.
• Screening and directing visitors to the right contacts.
• Scheduling room reservations and assisting with meetings.
• Assisting Admin Team with projects and filing/documents.
• Typing documents, updating databases, and mail responsibilities.
• Handling paper and electronic files and orientation packets.

Responsabilidades

• Answer phones, screen calls, and direct to appropriate parties.
• Screen visitors and coordinate with office staff.
• Schedule room reservations and assist in meetings.
• Support Admin Team with project work and documentation.
• Type, file, copy, scan, and manage mail tasks.
• Prepare orientation packets and maintain file systems.

Conocimientos

Phone skills

Organization skills

Attention to detail

Multi-tasking

Teamwork

Typing

Filing and scanning

Herramientas

Microsoft Office Suite

Office 365 Email

Word

Excel

PowerPoint

Access

Calendar reservations

Descripción del empleo

Knowledge Builders Inc. in Buffalo seeks an Executive Secretary and Administrative Assistant to handle phones, screen visitors, schedule rooms, support meetings, and assist with projects.

You will type documents, update databases, manage mail and both paper and electronic files, and assemble orientation packets. The role requires accuracy, teamwork, and the ability to multitask in a busy office.