Administrative Specialist – Office & Client Support

Hungerford Technologies; Grand Rapids (MI); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer contributions

Generous paid time off and holidays

Community involvement opportunities

Job summary

Hungerford Technologies is seeking an Administrative Professional for our Grand Rapids office. You will support day-to-day operations, assist with tax/engagement-related tasks, and ensure a professional, organized office environment.

The role emphasizes strong organizational skills, attention to detail, and excellent customer service while collaborating with a team to support client success and firm growth.

Qualifications

• Experience providing administrative support in a professional office setting.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel).
• Strong organizational skills with the ability to manage multiple priorities.

Responsibilities

• Provide administrative support to team members across the firm.
• Scan, organize, and maintain client and internal documentation.
• Assist with tax and engagement-related administrative processes.
• Serve as backup receptionist, greet visitors and answer calls.
• Assemble and process mail.
• Coordinate document preparation and filing.
• Maintain conference rooms and common areas.
• Support firm events and office initiatives as needed.
• Occasional off-site errands and office supply purchasing.
• Assist with special projects and other administrative duties.

Skills

Microsoft Office proficiency

Organization

Attention to detail

Communication

Customer service

Independence

Team collaboration

Tools

Scanners

Copiers

Multi-function printers

Job description

Hungerford Technologies is seeking an Administrative Professional for our Grand Rapids office. You will support day-to-day operations, assist with tax/engagement-related tasks, and ensure a professional, organized office environment.

The role emphasizes strong organizational skills, attention to detail, and excellent customer service while collaborating with a team to support client success and firm growth.