Administrative Assistant

Voyage; Grand Rapids (MI); On-site; USD 18,000 - 30,000; Part time

Job summary

Voyage is seeking a part-time Administrative Assistant for on-site duties in the Grand Rapids Metropolitan Area. The role includes organizing files, updating documents, running errands, stocking supplies, and supporting daily office operations to ensure a well-organized, efficient environment.

The ideal candidate is dependable, detail-oriented, proactive, and comfortable handling routine tasks and unexpected needs with a positive, helpful attitude.

Qualifications

• Solid clerical skills including document organization, data entry, and basic record-keeping.
• Proficiency with office software and comfort learning new digital tools.
• Excellent time management and ability to prioritize multiple tasks in a fast-paced environment.
• High level of professionalism, reliability, and discretion with sensitive information.
• Experience in administrative or office support; construction/real estate/consulting background is a plus.
• High school diploma or GED; associate degree preferred or equivalent work experience.

Responsibilities

• Organize files and update documents to ensure accurate records.
• Run special errands and stock supplies to keep the office stocked.
• Assist with routine office tasks and collaborate with colleagues for a smooth operation.
• Support daily on-site operations to maintain a professional work environment.

Skills

Clerical skills

Office software

Time management

Professionalism

Discretion

Admin experience

Education

High school diploma or GED

Associate's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Company Description

Voyage is a multidisciplinary firm providing construction consulting, real estate services, project management, design development, and owner’s representation. The company supports clients through every stage of the project lifecycle, from initial concept to final completion. Voyage emphasizes integrity, collaboration, and long-term partnership in all engagements. Leadership and support team works closely with clients to deliver well-managed, high-quality projects. The culture promotes accountability, professionalism, and shared success.

Role Description

The Administrative Assistant is a part-time, on-site role based in the Grand Rapids Metropolitan Area. This position supports daily office operations, including organizing files, updating documents, special errands, supplies stocking, and other administrative tasks. This team member collaborates with colleagues to ensure a well‑organized, efficient, and professional office environment. The ideal candidate is dependable, proactive, detail-oriented, and comfortable managing both routine responsibilities and unexpected one-off needs with a positive, helpful attitude.

Qualifications

• Solid Clerical Skills, including document organization, data entry, filing, and basic record-keeping.
• Proficiency with office software (e.g., Microsoft Office or Google Workspace) and comfort learning new digital tools. Tech savviness for this role is essential!
• Excellent time management, attention to detail, and ability to prioritize multiple tasks in a fast-paced environment.
• High level of professionalism, reliability, and discretion when handling sensitive information.
• Prior experience in an administrative or office support role; experience in construction, real estate, or consulting is a plus.
• High school diploma or GED equivalent required. Associate’s or higher degree in business, administration, or a related field preferred, or equivalent work experience is preferred.