Administrative Coordinator

JMJ PHILLIP; Grand Rapids (MI); On-site; USD 52,000 - 80,080; Full time

Benefits offered by this job

Health, dental, vision benefits

Retirement savings plan with company"s

Paid vacation, holidays, and personal

Professional development opportunities

Collaborative work environment

Long-term growth potential

Stable full-time position

Job summary

JMJ PHILLIP is seeking an Administrative Coordinator to support daily operations, manage documents and correspondence, and assist internal teams and external stakeholders.

The role emphasizes organizational excellence, strong communication, and the ability to handle multiple priorities in a fast-paced environment. A degree in business administration is preferred, with experience in admin or office coordination.“

Qualifications

• Bachelor's or Associate degree preferred in Business Administration or related field.
• Experience in administrative or office coordination role.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and general office software.
• Ability to manage multiple priorities while maintaining attention to detail.
• Strong problem-solving skills and ability to work independently.
• Professional demeanor with excellent interpersonal skills.

Responsibilities

• Provide day-to-day administrative support to management and departmental teams.
• Coordinate office activities and scheduling of meetings, appointments, and conference calls.
• Serve as a primary contact for internal and external inquiries; respond promptly and professionally.
• Maintain accurate records, databases, and operational reports; assist with data entry and document preparation.
• Support cross-functional projects, events, and departmental initiatives; track deadlines and progress.
• Identify opportunities to improve administrative processes and implement SOPs.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Microsoft Office

Multitasking

Attention to detail

Problem solving

Independence

Interpersonal skills

Education

Associate or bachelor's in business administration

Tools

Office software

Job description

We are seeking a highly organized and detail-oriented Administrative Coordinator to support daily business operations and ensure the efficient coordination of administrative functions. The ideal candidate is a proactive professional with excellent communication, organizational, and problem-solving skills who can manage multiple priorities while providing outstanding support to internal teams and external stakeholders.

Position Responsibilities

Administrative Support

• Provide day-to-day administrative support to management and departmental teams.
• Prepare correspondence, reports, presentations, and other business documents.
• Maintain organized filing systems, records, and confidential documentation.

Office Coordination

• Coordinate office activities and ensure smooth daily operations.
• Schedule meetings, appointments, and conference calls.
• Manage office supplies, equipment, and vendor communications.

Communication & Customer Service

• Serve as a primary point of contact for internal and external inquiries.
• Respond to emails, phone calls, and requests in a timely and professional manner.
• Foster positive relationships with customers, vendors, and team members.

Data & Documentation Management

• Maintain accurate records, databases, and operational reports.
• Assist with data entry, document preparation, and recordkeeping.
• Ensure accuracy and confidentiality of business information.

Project & Team Support

• Assist with coordinating projects, events, and departmental initiatives.
• Track deadlines, action items, and project progress.
• Support cross-functional collaboration to meet business objectives.

Process Improvement

• Identify opportunities to improve administrative processes and workflow efficiency.
• Recommend and implement best practices for office organization and productivity.
• Assist with developing and maintaining standard operating procedures.

Prerequisites

• Associate's or Bachelor's degree in Business Administration or a related field preferred.
• Previous experience in an administrative, office coordination, or business support role.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and general office software.
• Ability to manage multiple priorities while maintaining attention to detail.
• Strong problem-solving skills and ability to work independently.
• Professional demeanor with excellent interpersonal skills.

Certifications (Preferred, but not Required)

• Certified Administrative Professional (CAP)
• Microsoft Office Specialist (MOS)
• Project Management Certification
• Business Administration Certification
• Customer Service Certification

What the Role Offers

• Salary range of $52,000 - $80,080 annually.
• Comprehensive health, dental, and vision benefits.
• Retirement savings plan with company contributions.
• Paid vacation, holidays, and personal time off.
• Professional development and training opportunities.
• Collaborative and supportive work environment.
• Opportunities for career advancement within the organization.
• Stable, full-time position with long-term growth potential.

Why Grand Rapids?

Grand Rapids is known for its strong and diverse business community, affordable cost of living, and excellent quality of life. The city offers a thriving economy, a collaborative professional environment, and abundant opportunities for career growth across multiple industries. With its vibrant downtown, cultural attractions, and outdoor recreation, Grand Rapids provides an outstanding place to build both a rewarding career and an enjoyable lifestyle.