Administrative Professional

Hungerford Technologies; Grand Rapids (MI); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer contributions

Generous paid time off and holidays

Community involvement opportunities

Job summary

Hungerford Technologies is seeking an Administrative Professional for our Grand Rapids office. You will support day-to-day operations, assist with tax/engagement-related tasks, and ensure a professional, organized office environment.

The role emphasizes strong organizational skills, attention to detail, and excellent customer service while collaborating with a team to support client success and firm growth.

Qualifications

• Experience providing administrative support in a professional office setting.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel).
• Strong organizational skills with the ability to manage multiple priorities.

Responsibilities

• Provide administrative support to team members across the firm.
• Scan, organize, and maintain client and internal documentation.
• Assist with tax and engagement-related administrative processes.
• Serve as backup receptionist, greet visitors and answer calls.
• Assemble and process mail.
• Coordinate document preparation and filing.
• Maintain conference rooms and common areas.
• Support firm events and office initiatives as needed.
• Occasional off-site errands and office supply purchasing.
• Assist with special projects and other administrative duties.

Skills

Microsoft Office proficiency

Organization

Attention to detail

Communication

Customer service

Independence

Team collaboration

Tools

Scanners

Copiers

Multi-function printers

Job description

Description

Hungerford is a forward-thinking, innovative firm with over 85 years of proud service to West Michigan. We offer expertise in tax, audit, accounting, business advisory, technology, and wealth management, and are deeply committed to diversity, equity, inclusion, and collaboration, within our team, with clients, and throughout the community. Our culture is rooted in excellence, inclusivity, and a shared dedication to client success and employee growth. By exchanging innovative ideas, we help organizations thrive, create new opportunities for our people, and give back in meaningful ways. Through it all, we make sure to have fun. As a locally owned and operated firm, we’re proud to call Grand Rapids, Greenville, Holland, Muskegon, and St. Joseph home.

Your Impact

As an Administrative Professional, you will play an important role in supporting the day-to-day operations of our Grand Rapids office. You will help create a positive experience for clients, visitors, and team members while ensuring administrative processes run efficiently and accurately. This position is ideal for someone who enjoys variety in their work, takes pride in staying organized, and understands how attention to detail, responsiveness, and customer service contribute to the success of the entire firm.

How You Will Add Value

• Provide administrative support to team members across the firm
• Scan, organize, and maintain client and internal documentation
• Assist with tax and engagement-related administrative processes
• Serve as backup receptionist support, including greeting visitors and answering incoming calls
• Assemble, sort, distribute, and process incoming and outgoing mail
• Coordinate document preparation, copying, filing, and other office support tasks
• Maintain conference rooms, kitchens, and common areas to ensure a professional and welcoming environment
• Support firm events, meetings, and office initiatives as needed
• Perform occasional off-site administrative errands, including delivering mail to the post office and purchasing office supplies
• Assist with special projects and other administrative responsibilities as assigned

What We Are Looking For

• Previous administrative support experience in a professional office environment
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel
• Experience operating office equipment such as scanners, copiers, and multi-function printers
• Strong organizational skills with the ability to manage multiple priorities
• Exceptional attention to detail and accuracy
• Professional communication and customer service skills
• Ability to work independently while also supporting a collaborative team environment
• Positive attitude, flexibility, and willingness to assist wherever needed

Why Hungerford?

At Hungerford, our people are our priority. We're large enough to offer meaningful career opportunities and professional growth, yet small enough that your contributions are noticed and valued. In addition to a collaborative and supportive culture, we offer:

• Immediate eligibility for medical, dental, and vision insurance
• 401(k) with employer contributions and retirement planning resources
• Generous paid time off, parental leave, and holidays
• Community involvement and volunteer opportunities