Administrative Specialist III- Oasis Free Clinics

MaineHealth; Brunswick (ME); On-site; USD 32,000 - 44,000; Part time

Benefits offered by this job

Paid parental leave

Flexible work options

Student loan assistance

Professional development opportunities

Well-being resources

Job summary

MaineHealth is seeking an Administrative Specialist III to join Oasis Free Clinics' team in Brunswick, ME. This forward-facing role interacts with patients and requires empathy, strong IT platform skills, and the ability to multi-task.

The position is 32 hours per week, with day shifts Monday-Thursday and some flexibility. Responsibilities include coordinating department activities, preparing correspondence and reports, scheduling travel, managing calendars, and supporting budgets.

Qualifications

• Education: High School diploma or GED preferred.
• Experience: Four years of experience in an administrative support role required.
• Advanced Microsoft Office skills.

Responsibilities

• Coordinate the daily activities of the assigned department and administrative operations for more than one executive.
• Prepare correspondence, reports, and other documents; make travel arrangements; manage schedules and calendars; administer budgets.

Skills

Advanced Microsoft Office

Education

High School diploma or GED

Job description

Description

Clerical/Administrative Support
Req #: 92631

Oasis Free Clinics is seeking an Administrative Specialist III to join their team! This is a forward-facing role with an opportunity to interact with patients regularly. The ideal candidate demonstrates empathy and a true interest for interacting with patients while providing the highest level of care. The position does require a keen ability with various IT platforms and the ability to multi-task.

Summary: This position consists of 32 hours per week, day shifts- Monday-Thursday with some flexibility.

The Administrative Specialist III role is responsible for coordinating the daily activities of the assigned department and administrative operations for more than one executive while working closely with management and departmental staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars, administering budgets, and performs other similar activities.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

1. Education: High School diploma or GED preferred.
2. License/Certifications: N/A
3. Experience: Four years of experience in an administrative support role required.
4. Additional Skills/Requirements Required: Advanced Microsoft Office skills.
5. Additional Skills/Requirements Preferred: N/A

Additional Information

MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources-so you can grow your career while feeling supported both personally and professionally.

We recognize the value each team member brings to our organization.Any offer of employmentwill depend onqualificationssuch asskills, relevant experience, education, certifications,and otherjob-relatedfactors. Thebase rangeis an estimate and does notreflect the full valueofourtotal compensationpackage.

The pay range for this position is $23.38to $31.63 per hour.

Compensation for part-time positions isdeterminedon a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).

In addition to base pay, MaineHealth offerscomprehensivebenefits, recognition programs, career growth opportunities, and,where applicable,shiftdifferentials or other incentives.

Notice Regarding Maine Employer Surveillance Statute

Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras. Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.