Administrative Specialist III

MaineHealth Accountable Care Organization; Portland (ME); Hybrid; USD 32,000 - 44,000; Full time

Benefits offered by this job

Hybrid work option

Flexible daytime schedule

Job summary

MaineHealth is seeking an Administrative Specialist III to support the Women's Health service line at Maine Medical Center in Portland, ME. This full-time, hybrid role assists nursing leadership with day-to-day operations and scheduling to ensure smooth team functioning and exceptional patient care.

Ideal candidates will have four years of experience in administrative support and advanced Microsoft Office skills, with a high school diploma or GED as a baseline qualification.

Qualifications

• Education: High School diploma or GED preferred.
• Experience: Four years of experience in an administrative support role required.
• Additional Skills/Requirements: Advanced Microsoft Office skills.

Responsibilities

• Coordinate administrative and operational activities.
• Manage scheduling and calendars.
• Support onboarding and employee records.
• Maintain communication resources.
• Oversee department supplies.
• Organize regulatory and compliance documentation.

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Location: Portland, ME
Facility: Maine Medical Center
Schedule: Full Time
Job Category: Clerical/Administrative Support
Req #: 91486
Date Posted: Sep 21, 2026

Req #: 91486
Full-Time | 40 Hours/Week | Monday-Friday
Hybrid Opportunity | Flexible Daytime Schedule

If you're passionate about women's health and enjoy keeping teams organized, connected, and running smoothly, this could be the perfect opportunity. As an Administrative Specialist III, you'll support nursing leadership and help drive the day-to-day operations of a growing Women's Health service line.

Why This Opportunity Stands Out

• Support a growing Women's Health service line
• Opportunity to help shape an evolving role
• Variety of responsibilities and projects
• Collaborative, team-oriented leadership environment

In this role, you'll coordinate administrative and operational activities, manage scheduling and calendars, support onboarding and employee records, maintain communication resources, oversee department supplies, and organize regulatory and compliance documentation. Your work will help ensure teams can stay focused on delivering exceptional patient care.

We're seeking a proactive, detail-oriented professional who can balance multiple priorities, adapt to changing needs, and work independently. The ideal candidate is excited to contribute to a growing service line and make a meaningful impact supporting women's healthcare.

Why Join This Team?

You'll become part of a supportive nursing leadership team that values collaboration, communication, and professional growth. This is an excellent opportunity to build your skills, contribute new ideas, and play an important role in advancing care for women in our community.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

• Education: High School diploma or GED preferred.
• License/Certifications: N/A
• Experience: Four years of experience in an administrative support role required.
• Additional Skills/Requirements Required: Advanced Microsoft Office skills.
• Additional Skills/Requirements Preferred: N/A

Additional Information

MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources—so you can grow your career while feeling supported both personally and professionally.

We recognize the value each team member brings to our organization.Any offer of employmentwill depend onqualificationssuch asskills, relevant experience, education, certifications,and otherjob-relatedfactors. Thebase rangeis an estimate and does notreflect the full valueofourtotal compensationpackage.

The pay range for this position is $23.38to $31.63 per hour.

Compensation for part-time positions isdeterminedon a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).

In addition to base pay, MaineHealth offerscomprehensivebenefits, recognition programs, career growth opportunities, and,where applicable,shiftdifferentials or other incentives.

Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.

MaineHealth policy requires all care team members to be vaccinated, including for influenza, subject to eligibility for medical or religious exemptions which can only be granted in compliance with applicable law.

Notice Regarding Maine Employer Surveillance Statute:

Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.

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