Administrative Specialist II

MaineHealth Accountable Care Organization; South Portland (ME); On-site; USD 29,000 - 37,000; Full time

Benefits offered by this job

Paid parental leave

Flexible work options

Student loan assistance

Professional development opportunities

Well-being resources

Job summary

MaineHealth is seeking an Administrative Specialist II at the South Portland facility to coordinate daily department activities, prepare correspondence and reports, and support management. The role involves travel arrangements, calendar management, and performing related administrative tasks; strong MS Office skills required.

The organization offers competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and

Qualifications

• High School diploma or GED preferred.
• Three years of experience in an administrative support role required.
• Advanced Microsoft Office skills.

Responsibilities

• Coordinate the daily activities of the assigned department and administrative operations.
• Prepare correspondence, reports, and other documents.
• Make travel arrangements; manage schedules and calendars.

Skills

Advanced MS Office skills

Education

High School diploma or GED

Job description

Location: South Portland, ME
Facility: Medical Group Practices
Schedule: Full Time
Shift: Day
Job Category: Clerical/Administrative Support
Req #: 89081
Date Posted: Aug 7, 2026

Summary

The Administrative Specialist II role is responsible for coordinating the daily activities of the assigned department and administrative operations while working closely with management staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars, and performs other similar activities.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

• Education: High School diploma or GED preferred.
• License/Certifications: N/A
• Experience: Three years of experience in an administrative support role required.
• Additional Skills/Requirements Required: Advanced Microsoft Office skills.
• Additional Skills/Requirements Preferred: N/A

Additional Information

MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources—so you can grow your career while feeling supported both personally and professionally.

We recognize the value each team member brings to our organization.Any offer of employmentwill depend onqualificationssuch asskills, relevant experience, education, certifications,and otherjob-relatedfactors. Thebase rangeis an estimate and does notreflect the full valueofourtotal compensationpackage.

Pay Range

The pay range for this position is $21.09 to $27.12 per hour.

Compensation for part‑time positions is determined on a prorated basis consistent with the scheduled hours and applicable full‑time equivalent (FTE).

In addition to base pay, MaineHealth offers comprehensive benefits, recognition programs, career growth opportunities, and, where applicable, shift differentials or other incentives.

If you have questions about this role, please contact [email protected]

Notice Regarding Maine Employer Surveillance Statute

Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.

Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.

MaineHealth policy requires all care team members to be vaccinated, including for influenza, subject to eligibility for medical or religious exemptions which can only be granted in compliance with applicable law.

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