Administrative Specialist III

MaineHealth Accountable Care Organization; Westbrook (ME); Hybrid; USD 66,993,000 - 90,632,000; Full time

Benefits offered by this job

Paid parental leave

Flexible work options

Professional development

Well-being resources

Career growth

Job summary

The Administrative Specialist III at MaineHealth coordinates daily department operations and executive administrative tasks, prepares correspondence and reports, and handles travel arrangements.

This hybrid role requires a High School diploma or GED and four years of administrative support experience, with advanced Microsoft Office skills and strong calendar management. Compensation includes competitive benefits and flexible work options.

Qualifications

• Four years of experience in an administrative support role required.
• Advanced Microsoft Office skills.
• Education: High School diploma or GED preferred.

Responsibilities

• Coordinate daily department and executive administrative tasks.
• Prepare correspondence and reports; manage travel arrangements.
• Maintain calendars and schedules; assist with budgets.

Skills

Administrative support experience

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Location: Westbrook, ME
Schedule: Full Time
Shift: Day
Job Category: Clerical/Administrative Support
Req #: 91449
Date Posted: Sep 2, 2026

Clerical/Administrative Support (Hybrid)

Req #: 91449

Summary

The Administrative Specialist III role is responsible for coordinating the daily activities of the assigned department and administrative operations for more than one executive while working closely with management and departmental staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars, administering budgets, and performs other similar activities.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

• Education: High School diploma or GED preferred.
• License/Certifications: N/A
• Experience: Four years of experience in an administrative support role required.
• Additional Skills/Requirements Required: Advanced Microsoft Office skills.
• Additional Skills/Requirements Preferred: N/A

Additional Information

MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources—so you can grow your career while feeling supported both personally and professionally.

We recognize the value each team member brings to our organization.Any offer of employmentwill depend onqualificationssuch asskills, relevant experience, education, certifications,and otherjob-relatedfactors. Thebase rangeis an estimate and does notreflect the full valueofourtotal compensationpackage.

The pay range for this position is $23.38to $31.63 per hour.

Compensation for part-time positions isdeterminedon a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).

Benefits

• Paid parental leave
• Flexible work options
• Student loan assistance
• Professional development opportunities
• Well-being resources
• MaineHealth offerscomprehensivebenefits
• Recognition programs
• Career growth opportunities
• Shift differentials or other incentives

If you have questions about this role, please contact [emailprotected]

Notice Regarding Maine Employer Surveillance Statute

Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.

Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.

MaineHealth policy requires all care team members to be vaccinated, including for influenza, subject to eligibility for medical or religious exemptions which can only be granted in compliance with applicable law.