Administrative Specialist II

MaineHealth; South Portland (ME); On-site; USD 29,000 - 37,000; Part time

Benefits offered by this job

Paid parental leave

Flexible work options

Student loan assistance

Professional development opportunities

Well-being resources

Job summary

MaineHealth is seeking an Administrative Specialist II to coordinate the daily activities of the department and administrative operations, working closely with management. You will prepare correspondence, reports, and other documents, arrange travel, and manage schedules and calendars with accuracy.

Minimum qualifications include a high school diploma or GED and at least three years in an administrative role, plus advanced Microsoft Office skills.

Qualifications

• Education: High School diploma or GED preferred.
• Experience: Three years of experience in an administrative support role required.
• Advanced Microsoft Office skills.

Responsibilities

• Coordinate daily activities of the assigned department and administrative operations.
• Prepare correspondence, reports, and other documents.
• Make travel arrangements; manage schedules and calendars.
• Perform other similar administrative tasks as needed.

Skills

Administrative support

Microsoft Office

Education

High School diploma or GED preferred

Tools

Microsoft Office Suite

Job description

Description

Medical Group Practices

Clerical/Administrative Support
Req #: 89081

Summary:
The Administrative Specialist II role is responsible for coordinating the daily activities of the assigned department and administrative operations while working closely with management staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars, and performs other similar activities.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

1. Education: High School diploma or GED preferred.


2. License/Certifications: N/A


3. Experience: Three years of experience in an administrative support role required.


4. Additional Skills/Requirements Required: Advanced Microsoft Office skills.


5. Additional Skills/Requirements Preferred: N/A

Additional Information

MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources-so you can grow your career while feeling supported both personally and professionally.

We recognize the value each team member brings to our organization.Any offer of employmentwill depend onqualificationssuch asskills, relevant experience, education, certifications,and otherjob-relatedfactors. Thebase rangeis an estimate and does notreflect the full valueofourtotal compensationpackage.

The pay range for this position is $21.09to $27.12 per hour.

Compensation for part-time positions isdeterminedon a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).

In addition to base pay, MaineHealth offerscomprehensivebenefits, recognition programs, career growth opportunities, and,where applicable,shiftdifferentials or other incentives.

If you have questions about this role, please contact [e-mail]

Hiring Scam Alert

MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to [e-mail].

Notice Regarding Maine Employer Surveillance Statute:

Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.

Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.