Administrative Specialist III

MaineHealth; Portland (ME); On-site; USD 32,000 - 44,000; Part time

Benefits offered by this job

paid parental leave

flexible work options

student loan assistance

professional development opportunities

well-being resources

Job summary

MaineHealth is seeking an Administrative Specialist III to coordinate daily activities of the department and support multiple executives. The role involves preparing correspondence, reports, and documents, arranging travel, and managing calendars and budgets.

The position requires four years of administrative support experience and advanced Microsoft Office skills. Flexible work options and comprehensive benefits are offered where applicable.

Qualifications

• High School diploma or GED required or preferred.
• Four years of experience in an administrative support role.
• Advanced Microsoft Office skills required.

Responsibilities

• Coordinate daily activities of the department and executive administrative operations.
• Prepare correspondence, reports, and other documents.
• Make travel arrangements and manage schedules and calendars.
• Administer budgets and related financial tasks.
• Support multiple staff and management across departments.

Skills

Advanced Microsoft Office skills

Education

High School diploma or GED

Tools

Microsoft Office Suite

Job description

Description

Clerical/Administrative Support
Req #: 87783

Summary:
The Administrative Specialist III role is responsible for coordinating the daily activities of the assigned department and administrative operations for more than one executive while working closely with management and departmental staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars, administering budgets, and performs other similar activities.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

1. Education: High School diploma or GED preferred.
2. License/Certifications: N/A
3. Experience: Four years of experience in an administrative support role required.
4. Additional Skills/Requirements Required: Advanced Microsoft Office skills.
5. Additional Skills/Requirements Preferred: N/A

Additional Information

MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources-so you can grow your career while feeling supported both personally and professionally.

• paid parental leave
• flexible work options
• student loan assistance
• professional development opportunities
• well-being resources-so you can grow your career while feeling supported both personally and professionally.

We recognize the value each team member brings to our organization.Any offer of employmentwill depend onqualificationssuch asskills, relevant experience, education, certifications,and otherjob-relatedfactors. Thebase rangeis an estimate and does notreflect the full valueofourtotal compensationpackage.

The pay range for this position is $23.38to $31.63 per hour.

Compensation for part-time positions isdeterminedon a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).

In addition to base pay, MaineHealth offerscomprehensivebenefits, recognition programs, career growth opportunities, and,where applicable,shiftdifferentials or other incentives.

If you have questions about this role, please contact [e-mail]