Administrative Specialist I — Operations & Coordination

University Of Idaho; Moscow (ID); On-site; USD 22,000 - 32,000; Full time

Job summary

The University of Idaho is seeking an Administrative Specialist to provide broad operational support for the Digital Learning Initiatives program, its students, and campus partners. The role focuses on administrative processes, confidentiality, and coordinating calendars, records, and communications.

You will perform tasks such as proofreading, mail handling, visitor greeting, and collaborating in teams to meet deadlines, while using MS Office, Acrobat, and related tools to prepare documents and

Qualifications

• Attention to detail, writing, editing and communication skills demonstrated in application materials.
• Experience meeting deadlines, handling pressure and delivering accurate information to team members and leadership.
• Managing projects independently, learning new skills quickly and showing initiative without close supervision.
• Analyzing data to make informed decisions, provide recommendations and solve problems creatively.
• Proficient in Microsoft Office, Adobe Acrobat and photo editing tools like Photoshop.
• Ability to organize and prioritize a variety of projects and tasks in an effective and timely manner.
• Experience working with faculty, staff, and students in a university office setting.

Responsibilities

• Manage records and documents.
• Perform general administrative support tasks such as proofreading, receiving and distributing mail; may handle cash.
• Greet visitors, callers and/or email inquiries, determining nature and directing to destinations.
• Participate in teams to accomplish shared goals.
• Use computer software and applications for word processing, email, and internet searches.

Skills

Attention to detail

Writing

Editing

Communication

Deadline management

Handling pressure

Initiative

Time management

Data analysis

Problem solving

Organizational skills

Team collaboration

Education

High School Diploma or equivalent

Bachelor’s degree in related field

Tools

Microsoft Office

Adobe Acrobat

Photoshop

Job description

The University of Idaho is seeking an Administrative Specialist to provide broad operational support for the Digital Learning Initiatives program, its students, and campus partners. The role focuses on administrative processes, confidentiality, and coordinating calendars, records, and communications.

You will perform tasks such as proofreading, mail handling, visitor greeting, and collaborating in teams to meet deadlines, while using MS Office, Acrobat, and related tools to prepare documents and