Administrative Specialist I

University Of Idaho; Moscow (ID); On-site; USD 22,000 - 32,000; Full time

Job summary

The University of Idaho is seeking an Administrative Specialist to provide broad operational support for the Digital Learning Initiatives program, its students, and campus partners. The role focuses on administrative processes, confidentiality, and coordinating calendars, records, and communications.

You will perform tasks such as proofreading, mail handling, visitor greeting, and collaborating in teams to meet deadlines, while using MS Office, Acrobat, and related tools to prepare documents and

Qualifications

• Attention to detail, writing, editing and communication skills demonstrated in application materials.
• Experience meeting deadlines, handling pressure and delivering accurate information to team members and leadership.
• Managing projects independently, learning new skills quickly and showing initiative without close supervision.
• Analyzing data to make informed decisions, provide recommendations and solve problems creatively.
• Proficient in Microsoft Office, Adobe Acrobat and photo editing tools like Photoshop.
• Ability to organize and prioritize a variety of projects and tasks in an effective and timely manner.
• Experience working with faculty, staff, and students in a university office setting.

Responsibilities

• Manage records and documents.
• Perform general administrative support tasks such as proofreading, receiving and distributing mail; may handle cash.
• Greet visitors, callers and/or email inquiries, determining nature and directing to destinations.
• Participate in teams to accomplish shared goals.
• Use computer software and applications for word processing, email, and internet searches.

Skills

Attention to detail

Writing

Editing

Communication

Deadline management

Handling pressure

Initiative

Time management

Data analysis

Problem solving

Organizational skills

Team collaboration

Education

High School Diploma or equivalent

Bachelor’s degree in related field

Tools

Microsoft Office

Adobe Acrobat

Photoshop

Job description

The Administrative Specialist position provides a wide range of operational support to the Digital Learning Initiatives program, its students, and campus partners, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility of the Administrative Specialist is to serve as an administrative process expert and coordinator.

Position Overview

Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.

Duties may include:

• Manage records and documents
• Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
• Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
• Participating in teams to accomplish shared goals
• Using computer software and applications for word processing, email, and internet searches

Required Education

• High School Diploma or equivalent

Required Other

• None

Additional Preferred

• Bachelor’s degree in related field OR combination of related education and full-time, working experience to total two years
• Attention to detail, writing, editing, and communication skills as shown in application materials
• Experience meeting deadlines, handling pressure, and delivering accurate information to team members and leadership
• Managing projects independently, learning new skills, quickly, and showing initiative without needing close supervision
• Analyzing data to make informed decisions, provide recommendations, and solve problems creatively
• Proficient in Microsoft Office, Adobe Acrobat, and photo editing tools like Photoshop
• Ability to organize and prioritize a variety of projects and tasks in an effective and timely manner
• Experience working with faculty, staff, and students in a university office setting

Physical Requirements & Working Conditions

• Ability to sit/stand at a desk for extended periods

Degree Requirement

Posting Information

FLSA Status FLSA Status Non-Exempt

Employee Category Employee Category Classified

Pay Range $19.50 or higher depending on education and experience

Type of Appointment Fiscal Year

FTE 1.0

Full Time/Part Time Full Time

Funding This position is contingent upon the continuation of work and/or funding.

A visa sponsorship is available for the position listed in this vacancy.

A visa sponsorship is available for the position listed in this vacancy. No

Posting Date 10/05/2026

Closing Date Open Until Filled Yes

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of References

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • Academic Careers
  • Association of Public and Land Grant Universities (APLU)
  • Chronicle
  • Facebook
  • HigherEd/Academic Impressions
  • Higher Ed Jobs
  • Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
  • Indeed.com
  • Inside Higher Ed
  • LinkedIn
  • Newspaper
  • Other Venue
  • Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
  • University of Idaho Website
  • University of Idaho Daily Register
  • University of Idaho Employee
  • Word of Mouth
  • Militaryjob.com
  • DSPSjobs.com
  • Higher Education Recruitment Consortium (HERC)
• * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.

  (Open Ended Question)

• * Are you currently authorized to work in the United States of America?
  • Yes
  • No
• * Do you now, or in the future require sponsorship through the University of Idaho to continue working in the United States?
  • Yes
  • No