Executive Assistant III

University of Idaho; Moscow (ID); On-site; USD 68,000 - 83,000; Full time

Job summary

The University of Idaho is seeking an Executive Assistant III to support a senior administrator within the OIT VP Office in Moscow. This role requires confidentiality, professional handling of communications, and coordination of complex operational tasks.

Responsibilities include managing office operations, travel arrangements, calendars, and board/committee support. The position also involves project management, strategic planning assistance, and acting as a liaison to senior leadership.

Qualifications

• Six years of administrative or business operations support experience, including four years supporting a manager, director, department lead or similar level of administrator.
• High School Diploma or equivalent is required.
• Preferred: Associate’s or bachelor’s degree.
• Experience in higher education and supporting project teams is a plus.
• Proficiency with university information systems for finances, processes and records is preferred.

Responsibilities

• Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development; approving expenditures on behalf of the administrator.
• Coordinate complex travel, meeting and event arrangements.
• Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions.
• Provide administrative and logistical support for meetings, boards, committees and councils which the administrator participates in, leads and/or sponsors.
• Advise on agendas and meeting strategy, goals and outcomes.
• Document scope and timelines for projects, track progress and facilitate information flow to stakeholders.
• Coordinate strategic planning processes and participate on project teams with senior leaders.
• Plan and complete assigned projects and events with defined scope and participate on project teams.

Education

High School Diploma or equivalent

Associate’s or bachelor’s degree

Tools

Banner

Chrome River

MyUI

Job description

Position Details

Position Information

Internal Posting? This Search is Open to Current University of Idaho Employees Only

Posting Number SP005466P

Position Title Executive Assistant III

Division/College Information Technology Services

Department OIT VP Office

Location Moscow

Position Overview

Under general direction of the administrator, this position independently performs support duties related to the unit with a high degree of professionalism and adherence to strict confidentiality standards. The position oversees business operations and performs specialized and multifaceted administrative and project management functions, coordinates communications, and serves as a liaison and advisor to senior leadership in the college or unit. The position serves as first point of contact for requests, policy/procedural questions and/or problem resolution, exercises delegated decision making authority for matters related to unit operations, and represents the administrator’s views, preferences and decisions to internal and external constituents.

Duties may include:

Administrative and operational support:

• Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development; approving expenditures on behalf of the administrator
• Coordinate complex travel, meeting and event arrangements
• Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions
• Provide administrative and logistical support for meetings, internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors

Project and initiative support:

• Advise on agendas and meeting strategy, goals and outcomes
• Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables and facilitating the flow of information to participants and key stakeholders
• Advise on and help coordinate the strategic planning process
• Independently plan and complete assigned projects, events and programs with a defined scope and actively participate on project teams with other senior leaders in the unit
• Represent the unit on university-wide committees as appropriate

Information gathering, reporting and communications:

• Manage internal and external communications including responding on behalf of the administrator to personal and confidential correspondence and phone calls; coordinate and collaborate with University Communications and Marketing as needed
• Develop draft communications such as talking points, speech scripts and responses to correspondence
• Collect, compile, analyze and summarize data used for reports, records and other administrative documents; independently collect, summarize and submit data on behalf of the unit administrator

• Other duties as assigned

Position Qualifications

Required Experience

• Six years of administrative or business operations support experience, including four years supporting a manager, director, department lead or similar level of administrator

Required Education

• High School Diploma or equivalent

Required Other

• None

Preferred Education

• Associate’s or bachelor’s degree

Preferred Experience

• Working in higher education
• Supporting project teams
• Providing support to committees and/or boards
• Working in an environment that requires adherence to strict confidentiality standards
• Using computer information systems that manage an organization’s finances, business processes and records with a preference for experience using Banner, Chrome River and MyUI

Physical Requirements & Working Conditions

• None

Degree Requirement N/A: No degree requirement

Posting Information

FLSA Status Non-Exempt

Employee Category Classified

Pay Range Salary starts at $75,360 annually. A higher starting salary may be considered based on education, relevant experience, skills, internal equity, and available budget resources.

Type of Appointment Fiscal Year

FTE 1

Full Time/Part Time Full Time

A visa sponsorship is available for the position listed in this vacancy. No

Posting Date 09/24/2026

Closing Date 10/08/2026

Open Until Filled No

Background Check Statement Applicants who are selected as final possible candidates must be able to pass a criminal background check.

EEO Statement The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

https://www.uidaho.edu/human-resources/careers/applicant-resources

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