Administrative Specialist I — Front Desk & Office Ops

Ardent Eagle Solutions; Gaithersburg (MD); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical/Dental/Vision Coverage

Matching 401(k) Plan

Continuing Education Assistance

Paid Time Off

Free parking for night shift

Job summary

Ardent Eagle Solutions seeks an Administrative Assistant in Gaithersburg, MD to provide on-site office support for the Office of Financial Management Systems. The role includes front desk duties, visitor handling, mail processing, meeting coordination, and document preparation.

Ideal candidates will have 1–4 years of relevant experience, strong MS Office skills, and a high school diploma. The position is 100% on site at the CBS Solutions Center in Gaithersburg.

Qualifications

• 1–4 years of experience with Windows and MS Office fundamentals.
• Proficient in Word, Excel and PowerPoint.
• Strong spelling, grammar, punctuation and capitalization.

Responsibilities

• Answers door and admits visitors per office procedures.
• Greet visitors and notify staff of arrival.
• Prepare visitor badges and record visit details.
• Escort visitors throughout the facility as needed.
• Handle mail preparation and mail sign-off (USPS/FedEx/UPS).
• Sort and distribute mail and messages; answer calls and route them as needed.
• Schedule meetings for OFMS staff and reserve conference rooms and vehicles.

Skills

45 wpm typing

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Windows OS

Effective communication

Education

High School Diploma

Tools

Commerce Learning Center Cornerstone on Demand

Job description

Ardent Eagle Solutions seeks an Administrative Assistant in Gaithersburg, MD to provide on-site office support for the Office of Financial Management Systems. The role includes front desk duties, visitor handling, mail processing, meeting coordination, and document preparation.

Ideal candidates will have 1–4 years of relevant experience, strong MS Office skills, and a high school diploma. The position is 100% on site at the CBS Solutions Center in Gaithersburg.