Administrative Specialist - Front Desk, Mail & File Mgmt

D2 Government Solutions; Arlington (VA); On-site; Full time

Job description

Admin Support - Mail and File Management

Position Title: Administrative Support – Reception, Mail, and File Management

Location: Arlington, VA (Onsite at USTDA Headquarters)

Security Clearance: Ability to obtain and maintain a SECRET clearance; U.S. citizenship required

Position Overview

D2 Government Solutions is seeking a reliable and customer‑focused Administrative Support Specialist to provide receptionist coverage, mail and file management, conference room support, and general office assistance. This role serves as a primary point of contact for internal staff, visitors, and external stakeholders, ensuring smooth daily operations and professional front‑office service.

Key Responsibilities

• Manage front desk operations, including answering phones, responding to emails, and greeting visitors
• Collect, sort, distribute, and track incoming and outgoing mail
• Maintain accurate mailing logs, receipt records, and shipping documentation
• Support the preparation and shipment of packages, letters, and related materials
• Schedule meetings and welcome visitors, including high‑level guests
• Draft, format, and distribute correspondence, reports, and other documents
• Assist with conference and training room setup, organization, and upkeep
• Perform filing, data entry, customer service, and general office support tasks

Minimum Qualifications

• 1–3 years of experience in a professional office environment as a receptionist, administrative assistant, or similar role
• Experience with mail handling, scheduling, communications, filing, and general office support
• Strong customer service, communication, and organizational skills
• High school diploma required; additional education or training preferred

About D2 Government Solutions

D2GS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.