Administrative Specialist – Houston (Onsite) | PTO & 401k

McConnell & Jones, LLP; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

PTO and holidays

Medical plan with HSA

401k with company match

Parental leave

CPA exam support

Job summary

McConnell & Jones, LLP in Houston is seeking an Administrative Assistant to keep the office organized, welcoming clients, and running smoothly. You will handle calls, mail, document prep, scheduling, and vendor coordination, while maintaining discretion with confidential information.

The role requires proactive, service-minded individuals who are detail-oriented and able to prioritize competing tasks in a fast-paced CPA firm environment.

Qualifications

• High school diploma or equivalent required; some college preferred.
• Proficiency in MS Office with emphasis on Outlook, Word and Excel.
• Strong organizational and communication skills; ability to multitask.

Responsibilities

• Welcome visitors and clients, provide friendly, professional assistance.
• Answer and route incoming calls; respond to general office needs.
• Manage mail, scanning, distribution and related tracking.
• Prepare documents, spreadsheets, meeting materials and travel info.
• Maintain office supplies and coordinate with vendors and building management.
• Schedule meetings, assist with travel, and support event logistics.

Skills

Organization

Customer service

Multitasking

Communication

Education

High school diploma or equivalent

Some college

Tools

MS Outlook

Teams

Word

Excel

Adobe Acrobat

SharePoint

Job description

McConnell & Jones, LLP in Houston is seeking an Administrative Assistant to keep the office organized, welcoming clients, and running smoothly. You will handle calls, mail, document prep, scheduling, and vendor coordination, while maintaining discretion with confidential information.

The role requires proactive, service-minded individuals who are detail-oriented and able to prioritize competing tasks in a fast-paced CPA firm environment.