Administrative Assistant I ~ Professional Services

Mcconnell Jones Group; Houston (TX); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

PTO

11 paid holidays

Health plan with HSA

Company-paid Long Term Disability

Life Insurance

Parental Leave

401k with company match

CPA bonus

Certification reimbursement

CPE 40 hours/yr

Volunteer time off

Fitness center

Job summary

McConnell Jones in Houston, TX is seeking an Administrative Assistant to support a busy CPA firm. The role is full-time, on-site, Monday–Friday, 8:30am–5:30pm, and requires initiative, organization, and a service mindset. You will greet visitors, manage calls and mail, prepare documents, and coordinate travel and meetings.

The ideal candidate has at least 1 year of office experience, strong MS Office skills, and the ability to stay flexible as priorities shift. High school diploma required.

Qualifications

• High school diploma or equivalent required.
• Some college preferred.

Responsibilities

• Welcome visitors and clients and provide friendly, professional assistance.
• Answer and route incoming calls and respond to general office needs.
• Manage incoming and outgoing mail, scanning, distribution, and related tracking.
• Prepare documents, spreadsheets, meeting materials, travel information, and other administrative correspondence.
• Maintain office and kitchen supplies and help ensure common areas are organized and well stocked.
• Coordinate maintenance requests and work with property management and outside vendors.
• Assist with calendars, conference rooms, meetings, and scheduling needs.
• Coordinate employee travel, registrations, catering, and event logistics.
• Issue and track visitor, building access, and parking badges.
• Maintain office records, logs, trackers, and procedures.
• Handle firm and client information with discretion and confidentiality.
• Jump in to support the team with other administrative needs and changing priorities as they arise
• As part of our compliance program, all team members are required to follow industry leading data and system security practices.

Skills

Positive attitude

Service mindset

Organizational skills

Multitasking

Flexibility

Communication skills

Ownership

MS Office proficiency

Education

High School diploma

Some college

Tools

MS Outlook

MS Teams

MS Word

MS Excel

Adobe Acrobat

SharePoint

Job description

Job Details: Level: Entry, Job Location: Houston Office - Houston, TX 77081, Position Type: Full Time, Education Level: None, Travel Percentage: None, Who we are

At McConnell Jones, we aim to be a catalyst for positive growth fostering an environment where unique perspectives come together to enhance client solutions. As the largest majority African American-owned and controlled public accounting firm in the U.S., we pride ourselves on the quality of our work, the tenure of our clients, and our own diversity-nearly two-thirds of our people are from an ethnically diverse background. The diversity of our people empowers the diversity of our client solutions, as captured by the firm's tagline, Diverse Thinking | Unique Perspectives.

Our Mission

To foster an environment where unique perspectives come together to enhance client solutions.

Our Vision

To be a catalyst for positive growth through the power of diverse thinking.

Our Values

Creativity, Inclusion, Transparency, Accountability

Position is Houston based and onsite Monday-Friday, 8:30am - 5:30pm.

Seeking a smart, energetic, and highly motivated Administrative Assistant for our CPA firm. The ideal candidate is someone who takes initiative, learns quickly, stays one step ahead, and genuinely enjoys helping others while being at the center of a busy office and making things happen. You're organized and detail-oriented, but also flexible enough to shift gears when priorities change or a last-minute request comes your way. You take pride in getting things done well and on time, whether you're assisting an executive, helping an employee, welcoming a client, or coordinating with a building or service vendor.If you're resourceful, dependable, service-minded, and looking for a role where you can learn, contribute, and become a go-to person on the team, this could be a great fit.

What you will do

• Welcome visitors and clients and provide friendly, professional assistance.
• Answer and route incoming calls and respond to general office needs.
• Manage incoming and outgoing mail, scanning, distribution, and related tracking.
• Prepare documents, spreadsheets, meeting materials, travel information, and other administrative correspondence.
• Maintain office and kitchen supplies and help ensure common areas are organized and well stocked.
• Coordinate maintenance requests and work with property management and outside vendors.
• Assist with calendars, conference rooms, meetings, and scheduling needs.
• Coordinate employee travel, registrations, catering, and event logistics.
• Issue and track visitor, building access, and parking badges.
• Maintain office records, logs, trackers, and procedures.
• Handle firm and client information with discretion and confidentiality.
• Jump in to support the team with other administrative needs and changing priorities as they arise
• As part of our compliance program, all team members are required to follow industry leading data and system security practices.

What you will need to succeed

• Bring positive energy and a strong service mindset.
• Take initiative rather than waiting to be told what needs to happen.
• Be highly organized and pay attention to the details.
• Prioritize multiple requests and meet tight deadlines.
• Remain flexible when plans or priorities change.
• Be comfortable communicating and working with people at all levels of the organization.
• Take ownership and follow through.
• Be comfortable using Microsoft Outlook, Teams, Word, and Excel.
• Use good judgment when handling sensitive or confidential information

What we require

• High School diploma or equivalent preferred.
• Some college preferred.
• Minimum 1 year of professional office experience.
• Ability to perform several tasks concurrently with ease and professionalism.
• Ability to read, write, speak, and understand English well.
• Proficient with MS Office Suite (MS Outlook, Teams, Word, Excel, Adobe Acrobat Editor, SharePoint).

What we offer

• Paid Time Off (PTO) is awarded each pay period.
• 11 paid company holidays with 3 floating.
• Medical plan with HSA employer contribution, Dental, Vision available 1st of the month after start date.
• Company paid Long Term Disability.
• Company paid Life Insurance.
• Paid Parental Leave.
• 401k with company match up to 4% and 100% vested from day one.
• CPA and professional license & certification bonus.
• CPA exam review benefit with Becker CPA.
• Certification Reimbursement for CPA, CIA, CFE, CISA.
• CPE paid for 40 hours per year.
• Paid Volunteer Time Off.
• Fitness center available to Houston office employees.
• Employee Referral bonus opportunities from $1,000 to $5,000 per hired referral.
• We are committed to helping you thrive. Our wellness programs offer comprehensive tools, resources, and support to ensure you can be your best self.

Equal Employment Opportunity Statement

McConnell & Jones is an equal opportunity and affirmative action employer that does not discriminate in employment and ensures equal employment opportunity for all persons regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin, or status as a qualified individual with a disability or Vietnam era or other protected veteran. McConnell & Jones policy applies to all terms and conditions of employment. To achieve our goal of equal opportunity, we maintain an affirmative action program through which we take good faith efforts to recruit, hire and advance in employment-qualified minorities, women, persons with disabilities, Vietnam era veterans, and other protected veterans.