Administrative Assistant - Onsite, Houston CPA Firm

Mcconnell Jones Group; Houston (TX); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

PTO

11 paid holidays

Health plan with HSA

Company-paid Long Term Disability

Life Insurance

Parental Leave

401k with company match

CPA bonus

Certification reimbursement

CPE 40 hours/yr

Volunteer time off

Fitness center

Job summary

McConnell Jones in Houston, TX is seeking an Administrative Assistant to support a busy CPA firm. The role is full-time, on-site, Monday–Friday, 8:30am–5:30pm, and requires initiative, organization, and a service mindset. You will greet visitors, manage calls and mail, prepare documents, and coordinate travel and meetings.

The ideal candidate has at least 1 year of office experience, strong MS Office skills, and the ability to stay flexible as priorities shift. High school diploma required.

Qualifications

• High school diploma or equivalent required.
• Some college preferred.

Responsibilities

• Welcome visitors and clients and provide friendly, professional assistance.
• Answer and route incoming calls and respond to general office needs.
• Manage incoming and outgoing mail, scanning, distribution, and related tracking.
• Prepare documents, spreadsheets, meeting materials, travel information, and other administrative correspondence.
• Maintain office and kitchen supplies and help ensure common areas are organized and well stocked.
• Coordinate maintenance requests and work with property management and outside vendors.
• Assist with calendars, conference rooms, meetings, and scheduling needs.
• Coordinate employee travel, registrations, catering, and event logistics.
• Issue and track visitor, building access, and parking badges.
• Maintain office records, logs, trackers, and procedures.
• Handle firm and client information with discretion and confidentiality.
• Jump in to support the team with other administrative needs and changing priorities as they arise
• As part of our compliance program, all team members are required to follow industry leading data and system security practices.

Skills

Positive attitude

Service mindset

Organizational skills

Multitasking

Flexibility

Communication skills

Ownership

MS Office proficiency

Education

High School diploma

Some college

Tools

MS Outlook

MS Teams

MS Word

MS Excel

Adobe Acrobat

SharePoint

Job description

McConnell Jones in Houston, TX is seeking an Administrative Assistant to support a busy CPA firm. The role is full-time, on-site, Monday–Friday, 8:30am–5:30pm, and requires initiative, organization, and a service mindset. You will greet visitors, manage calls and mail, prepare documents, and coordinate travel and meetings.

The ideal candidate has at least 1 year of office experience, strong MS Office skills, and the ability to stay flexible as priorities shift. High school diploma required.