Administrative Assistant I ~ Professional Services

McConnell & Jones, LLP; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

PTO and holidays

Medical plan with HSA

401k with company match

Parental leave

CPA exam support

Job summary

McConnell & Jones, LLP in Houston is seeking an Administrative Assistant to keep the office organized, welcoming clients, and running smoothly. You will handle calls, mail, document prep, scheduling, and vendor coordination, while maintaining discretion with confidential information.

The role requires proactive, service-minded individuals who are detail-oriented and able to prioritize competing tasks in a fast-paced CPA firm environment.

Qualifications

• High school diploma or equivalent required; some college preferred.
• Proficiency in MS Office with emphasis on Outlook, Word and Excel.
• Strong organizational and communication skills; ability to multitask.

Responsibilities

• Welcome visitors and clients, provide friendly, professional assistance.
• Answer and route incoming calls; respond to general office needs.
• Manage mail, scanning, distribution and related tracking.
• Prepare documents, spreadsheets, meeting materials and travel info.
• Maintain office supplies and coordinate with vendors and building management.
• Schedule meetings, assist with travel, and support event logistics.

Skills

Organization

Customer service

Multitasking

Communication

Education

High school diploma or equivalent

Some college

Tools

MS Outlook

Teams

Word

Excel

Adobe Acrobat

SharePoint

Job description

Who we areAt McConnell Jones, we aim to be a catalyst for positive growth fostering an environment where unique perspectives come together to enhance client solutions. As the largest majority African American-owned and controlled public accounting firm in the U.S., we pride ourselves on the quality of our work, the tenure of our clients, and our own diversity—nearly two-thirds of our people are from an ethnically diverse background. The diversity of our people empowers the diversity of our client solutions, as captured by the firm’s tagline, Diverse Thinking | Unique Perspectives.Our Mission: To foster an environment where unique perspectives come together to enhance client solutions.Our Vision: To be a catalyst for positive growth through the power of diverse thinking.Our Values: Creativity, Inclusion, Transparency, AccountabilityPosition is Houston based and onsite Monday-Friday, 8:30am – 5:30pm.Seeking a smart, energetic, and highly motivated Administrative Assistant for our CPA firm. The ideal candidate is someone who takes initiative, learns quickly, stays one step ahead, and genuinely enjoys helping others while being at the center of a busy office and making things happen. You’re organized and detail-oriented, but also flexible enough to shift gears when priorities change or a last-minute request comes your way. You take pride in getting things done well and on time, whether you're assisting an executive, helping an employee, welcoming a client, or coordinating with a building or service vendor.If you’re resourceful, dependable, service-minded, and looking for a role where you can learn, contribute, and become a go-to person on the team, this could be a great fit.What you will doIn this role, you’ll help keep our Houston office organized, professional, and running smoothly:Welcome visitors and clients and provide friendly, professional assistance.Answer and route incoming calls and respond to general office needs.Manage incoming and outgoing mail, scanning, distribution, and related tracking.Prepare documents, spreadsheets, meeting materials, travel information, and other administrative correspondence.Maintain office and kitchen supplies and help ensure common areas are organized and well stocked.Coordinate maintenance requests and work with property management and outside vendors.Assist with calendars, conference rooms, meetings, and scheduling needs.Coordinate employee travel, registrations, catering, and event logistics.Issue and track visitor, building access, and parking badges.Maintain office records, logs, trackers, and procedures.Handle firm and client information with discretion and confidentiality.Jump in to support the team with other administrative needs and changing priorities as they ariseAs part of our compliance program, all team members are required to follow industry leading data and system security practices.What you will need to succeedBring positive energy and a strong service mindset.Take initiative rather than waiting to be told what needs to happen.Be highly organized and pay attention to the details.Prioritize multiple requests and meet tight deadlines.Remain flexible when plans or priorities change.Be comfortable communicating and working with people at all levels of the organization.Take ownership and follow through.Be comfortable using Microsoft Outlook, Teams, Word, and Excel.Use good judgment when handling sensitive or confidential informationWhat we requireHigh School diploma or equivalent preferred.Some college preferred.Minimum 1 year of professional office experience.Ability to perform several tasks concurrently with ease and professionalism.Ability to read, write, speak, and understand English well.Proficient with MS Office Suite (MS Outlook, Teams, Word, Excel, Adobe Acrobat Editor, SharePoint).What we offerPaid Time Off (PTO) is awarded each pay period.11 paid company holidays with 3 floating.Medical plan with HSA employer contribution, Dental, Vision available 1st of the month after start date.Company paid Long Term Disability.Company paid Life Insurance.Paid Parental Leave.401k with company match up to 4% and 100% vested from day one.CPA and professional license & certification bonus.CPA exam review benefit with Becker CPA.Certification Reimbursement for CPA, CIA, CFE, CISA.CPE paid for 40 hours per year.Paid Volunteer Time Off.Fitness center available to Houston office employees.Employee Referral bonus opportunities from $1,000 to $5,000 per hired referral.We are committed to helping you thrive. Our wellness programs offer comprehensive tools, resources, and support to ensure you can be your best self.Equal Employment Opportunity Statement:McConnell & Jones is an equal opportunity and affirmative action employer that does not discriminate in employment and ensures equal employment opportunity for all persons regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin, or status as a qualified individual with a disability or Vietnam era or other protected veteran. McConnell & Jones policy applies to all terms and conditions of employment. To achieve our goal of equal opportunity, we maintain an affirmative action program through which we take good faith efforts to recruit, hire and advance in employment-qualified minorities, women, persons with disabilities, Vietnam era veterans, and other protected veterans.