Administrative Specialist: Front Desk & Scheduling

Aston Carter; Aiea (HI); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision

401(k)

Life insurance

Disability

HSA

Transportation benefits

Employee Assistance

Paid time off

Job summary

Aston Carter is seeking an organized administrative professional for a contract-to-hire role in Aiea, HI. You will handle front desk communications, schedule management, and travel coordination to keep the office running smoothly and professionally.

This fully onsite position offers a pay rate of $25.00 per hour, with benefits and opportunities to contribute to record keeping, invoicing support, and basic bookkeeping tasks as described in the posting.

Responsibilities

• Answer phone calls, reply to emails, and greet visitors at the front desk.
• Manage calendars, book meeting rooms, and coordinate travel arrangements.
• Maintain digital and physical filing systems, update databases, and take meeting minutes.
• Monitor inventory, order supplies, and report equipment maintenance issues.
• Process basic invoices, handle expense reports, and assist with simple bookkeeping

Job description

Aston Carter is seeking an organized administrative professional for a contract-to-hire role in Aiea, HI. You will handle front desk communications, schedule management, and travel coordination to keep the office running smoothly and professionally.

This fully onsite position offers a pay rate of $25.00 per hour, with benefits and opportunities to contribute to record keeping, invoicing support, and basic bookkeeping tasks as described in the posting.