Admin Specialist Mail and File Management

D2 Government Solutions; Arlington (VA); On-site; USD 35,000 - 55,000; Full time

Job summary

D2 Government Solutions is hiring an Administrative Support Specialist to manage reception, mail, and file management at USTDA Headquarters in Arlington, VA. You will ensure smooth daily operations by serving as a primary contact for staff and visitors.

The ideal candidate has 1–3 years of relevant experience, strong customer service and communication skills, and a high school diploma. Join our team and contribute to effective front-office service.

Qualifications

• 1–3 years of experience in a professional office environment.
• Experience with mail handling, scheduling, communications, filing, and office support.
• Strong customer service, communication, and organizational skills.

Responsibilities

• Manage front desk operations and greet visitors.
• Collect, sort, distribute, and track mail.
• Schedule meetings and assist with conference room setup.

Skills

Customer Service

Communication

Organization

Education

High school diploma

Job description

Admin Support - Mail and File Management

Position Title: Administrative Support – Reception, Mail, and File Management

Location: Arlington, VA (Onsite at USTDA Headquarters)

Security Clearance: Ability to obtain and maintain a SECRET clearance; U.S. citizenship required

Position Overview

D2 Government Solutions is seeking a reliable and customer‑focused Administrative Support Specialist to provide receptionist coverage, mail and file management, conference room support, and general office assistance. This role serves as a primary point of contact for internal staff, visitors, and external stakeholders, ensuring smooth daily operations and professional front‑office service.

Key Responsibilities

• Manage front desk operations, including answering phones, responding to emails, and greeting visitors
• Collect, sort, distribute, and track incoming and outgoing mail
• Maintain accurate mailing logs, receipt records, and shipping documentation
• Support the preparation and shipment of packages, letters, and related materials
• Schedule meetings and welcome visitors, including high‑level guests
• Draft, format, and distribute correspondence, reports, and other documents
• Assist with conference and training room setup, organization, and upkeep
• Perform filing, data entry, customer service, and general office support tasks

Minimum Qualifications

• 1–3 years of experience in a professional office environment as a receptionist, administrative assistant, or similar role
• Experience with mail handling, scheduling, communications, filing, and general office support
• Strong customer service, communication, and organizational skills
• High school diploma required; additional education or training preferred

About D2 Government Solutions

D2GS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.