Administrative Specialist for Association Management

Associa; Destin (FL); On-site; USD 43,000 - 49,000; Full time

Benefits offered by this job

401(k)

Health insurance

Life insurance

Vision insurance

Paid time off

Job summary

Associa in Destin, FL, is seeking an administrative professional to provide full administrative and general support to Association Managers and senior management. The role requires meticulous organization, strong communication, and a service-first mindset.

You will handle files, clerical tasks, client greetings, inquiries, and account research, while coordinating print jobs and managing access credentials. A Bachelor’s degree is preferred, with experience using MS Office and Vantaca being a plus.

Qualifications

• Proficiency in Microsoft Office applications and Outlook.
• Experience using Vantaca or other Accounting Software (Preferred).
• Bachelor’s Degree preferred, but equivalent experience/coursework may be accepted.

Responsibilities

• Maintains electronic files and an efficient information retrieval system.
• Performs clerical duties including copying, faxing, scanning, and preparing large volumes of documents for mailing.
• Greets and assists walk-in clients
• Respond to owner inquiries
• Assists Association Managers to track and record charges to specific properties.
• Assists Association Managers with researching account information.
• Provides excellent customer service to clients and other employees.
• Coordinates courier for outside print jobs and any other work-related documents/packages.
• Maintains key fobs, access cards, keys and parking decals.
• Assists with any special projects as assigned.

Skills

Verbal communication

Customer service

Organizational skills

Attention to detail

Self-starter

Multitasking

Professional appearance

Team player

Office environment

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Outlook

Vantaca (preferred)

Job description

Associa in Destin, FL, is seeking an administrative professional to provide full administrative and general support to Association Managers and senior management. The role requires meticulous organization, strong communication, and a service-first mindset.

You will handle files, clerical tasks, client greetings, inquiries, and account research, while coordinating print jobs and managing access credentials. A Bachelor’s degree is preferred, with experience using MS Office and Vantaca being a plus.