Onsite Administrative Assistant

Associa; Town of Florida (NY); On-site; USD 36,000 - 56,000; Full time

Job summary

Associa seeks an Administrative Assistant to support our property management team at a community location in Doral, FL. The role emphasizes organized, detail-oriented administrative tasks and responsive customer service.

The ideal candidate is bilingual (English/Spanish), proficient with Microsoft Office, and capable of coordinating calendars, communications, and documentation to keep operations running smoothly.

Qualifications

• Proficient in Word, Excel, and Outlook.
• Bilingual English/Spanish required.
• Strong written and verbal communication skills.
• Professional customer service abilities.
• Able to manage multiple stakeholders and deadlines.

Responsibilities

• Provide essential administrative support to the property management team.
• Serve as central point of contact for inquiries and information flow.
• Maintain records, prepare reports, and assist with documentation.
• Manage calendars, appointments, and meetings.
• Build positive relationships with clients, tenants, and vendors.

Skills

Microsoft Office

Bilingual English/Spanish

Customer service

Communication

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Assistant and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team at one of our communities located in Doral, FL.

How Our Employees Make an Impact:

Our Administrative Assistants are the heart of our property management operations, making a significant impact through:

• Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
• Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
• Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.

Requirements

Requirements:

• Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level.
• Bilingual (English / Spanish) is required.
• Professional customer service and communication skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level.
• Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
• Able to work effectively with others in person and in group setting
• Able to prioritize, manage time, and meet deadlines.
• Able to interpret verbal and/or written instructions at a proficient level.
• High School Diploma or GED Required
• At least one year of directly related or closely related experience

Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 45 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com .

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