Administrative Assistant to Community Association Manager

Cmacommunities; Fort Walton Beach (FL); Hybrid; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k with company match

Total Rewards Program

Job summary

Cmacommunities Fort Walton Beach, FL is seeking a detail-oriented Administrative Assistant to provide on-site support to the Association Manager. The role covers file management, clerical tasks, and processing reports for compliance and gate operations.

You will handle resident amenities scheduling, owner/guest mail, and coordination of print jobs, while delivering strong customer service. Proficiency in Microsoft Office and accounting software like Vantaca is preferred, with a bachelor’s degree

Qualifications

• Must possess strong verbal communication and be able to interact with all levels of staff.
• Excellent customer service and organizational skills are required.
• Must be accurate, detail-oriented, and dependable.
• Must be a self-starter and able to work independently without supervision.
• Must have strong multi-tasking skills and meet deadlines.

Responsibilities

• Maintains electronic and hard-copy files and an efficient information retrieval system.
• Performs clerical duties including copying, faxing, scanning, and mailing large volumes of documents.
• Assists Association Manager to track and record charges to assigned property.
• Assists Association Manager with researching account information.
• Processes all Compliance, Architectural, and gate reports for Association Manager.
• Assists Association Manager with scheduling amenities for residents.
• Provides excellent customer service to clients and other employees.
• Manage owner/guest packages and mail to include distribution.
• Coordinates outside print jobs and any other work-related documents/packages.
• Maintains RFID wristband system, key log, and parking decals.
• Assists with any special projects as assigned.

Skills

Verbal communication

Customer service

Organization

Detail oriented

Independence

Multi-tasking

Professional appearance

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Outlook

Vantaca

Job description

Cmacommunities Fort Walton Beach, FL is seeking a detail-oriented Administrative Assistant to provide on-site support to the Association Manager. The role covers file management, clerical tasks, and processing reports for compliance and gate operations.

You will handle resident amenities scheduling, owner/guest mail, and coordination of print jobs, while delivering strong customer service. Proficiency in Microsoft Office and accounting software like Vantaca is preferred, with a bachelor’s degree