Association Administrative Assistant – Detail‑Oriented Support

cmacareers; Fort Walton Beach (FL); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k with company match

Short & Long Term Disability

Hospital Indemnity

Total Rewards Program

Job summary

CMA Careers is seeking a detail-oriented Administrative Assistant to support the on-site Association Manager in a full-time capacity. Responsibilities include file management, clerical tasks, and handling resident amenities and packages. Strong communication, customer service, and organizational skills are essential.

The role requires proficiency in Microsoft Office and prior use of Vantaca or similar software. Weekend or after-hours work is not expected; standard hours apply.

Qualifications

• Proficient in Microsoft Office and Outlook.
• Experience with Vantaca or similar accounting software.
• Bachelor’s degree preferred; equivalent experience may be considered.
• Excellent verbal communication and customer service skills.
• Strong organizational abilities and attention to detail.

Responsibilities

• Maintain electronic and hard-copy files and an efficient information system.
• Perform clerical duties: copying, faxing, scanning, and mailing large volumes of documents.
• Assist Association Manager with tracking charges and researching account information.
• Process all Compliance, Architectural, and gate reports.
• Coordinate amenities for residents and manage packages and mail.
• Provide excellent customer service to clients and staff.
• Support RFID wristband system, key log, and parking decals.
• Handle special projects as assigned.

Skills

Verbal communication

Customer service

Organizational skills

Independent work

Education

Bachelor’s Degree preferred

Tools

Microsoft Office

Outlook

Vantaca

Job description

CMA Careers is seeking a detail-oriented Administrative Assistant to support the on-site Association Manager in a full-time capacity. Responsibilities include file management, clerical tasks, and handling resident amenities and packages. Strong communication, customer service, and organizational skills are essential.

The role requires proficiency in Microsoft Office and prior use of Vantaca or similar software. Weekend or after-hours work is not expected; standard hours apply.